To: UCR Employee's and Affiliates
In November 2020 UCOP announced a new presidential policy* to ensure that all individuals are identified by their accurate gender identity and lived or preferred name on university-issued documents and in UC’s information systems. To comply with this policy, on June 19, 2023, a new UCPath release will introduce a new field called Name that refers to an individual’s Lived Name. UCPath will be the controlling system (e.g., source-of-authority) by which employees, affiliates or volunteers can change their legal name and Lived Name.
*What the policy states:
- The legal name of university students, employees, alumni and affiliates, if different than the individual’s lived name, must be kept confidential and must not be published on documents or displayed in IT Resource Systems that do not require a person’s legal name.
- It is the intent of the University that implementation of this policy begins on the date of policy issuance [November 17, 2020] with full implementation of policy and procedures completed no later than December 31, 2023 for systems that do not rely on UCPath data. Systems that are dependent on UCPath data have until June 2024 to be in compliance.
UCR employees now have the option to update aspects of their personal profile in the UCPath system, with more inclusive options for self-identification. Please find details, instructions and information regarding this update here.