Helping employees maximize their potential


Organizational Chart Change Request

Please The following guidelines and process have been developed to help you submit your request to make any changes or updates to your college/unit organizational charts.

When to Submit

each year
  • Reminders will be sent to each organizational unit
  • You are welcome to submit updated organizational charts throughout the year as needed
Create the organizational chart in Visio format
  • You need to have Visio in order to open and download the Visio template
  • Ensure that your compatibility view setting is set to "blank" in order to view the template
  • Open and Save As to your computer in order to save your changes
Use the Template Example
  • The template will ensure consistency in appearance
  • Add your organization name
  • Include a revision date in the bottom right corner

Submittal Process

Complete the organizational chart submittal form

Organizational Chart Submittal Form

  • Open File
    • You will be prompted to open file with word - click OK
    • When file is open, select View > edit file
    • Fill in appropriate fields and save to your desktop
  • Describe specifically the appropriate change needed
  • Have the form signed/approved by the respective dean, vice chancellor, or CFAO
Send in the submittal form and organizational chart
  • Please send the submittal form and organization chart to Judy Abbey -
The request will be processed by Human Resources
  • The draft Organizational Chart(s) is then proofed by both the unit requesting the changes, and by a member of the HR team handling the website. This will ensure spelling, grammar, formatting, labeling, dates, shading, and any other items are correct
  • Prior to posting the final version of the new requested organizational chart, the Chart(s) modifications will be made at all chart levels in the system: Campus Org, College Org, Dept Org, etc.
  • Once a final version has been approved, the organizational chart will be posted under Organizational Charts on the HR website
  • All original versions will be maintained by Human Resources