Human Resources

General Questions for iRecruit Rewrite

• Will there be a tutorial link/video for new HR professionals to access, or others to review themselves with this new enhanced HRMS portal?

  Yes, in the training workstream we are working on new job aids and training videos for new HR professionals to access and review. 

• Will you be sending out a copy of this presentation?
  • Yes, you can find the recording here: iRecruit Rewrite Demo – 11/30/2023. 
  • Here is the link to the PowerPoint Presentation: iRecruit Rewrite Demo PPT – 11/30/2023. 

HRMS Recruitment Module Questions

• What does "ATS" stand for?

  “ATS” stands for Applicant Tracking System. 

• Is there a way to have the [Recruitment] Checklist available in the system rather than having to upload it?

  For future state (February 2024 implementation), you will need to upload the Recruitment Checklist in the Final Action tab of the recruitment. Having the Recruitment Checklist embedded in HRMS ATS will be considered a future enhancement after the implementation.   

• Is it possible to pre-set the date when drafting the posting for approval?

  Yes, the protocol will not change from current state to the updated HRMS ATS. If you want to select a future posting date, this will need to be noted in the comments section of your recruitment prior to submitting it for classification and posting. 

• Is there a name for the new ATS module? How do we refer to the new system?

  We are working on doing a language shift and calling it HRMS Applicant Tracking System or HRMS ATS. 

• Is the committee recommendation in the Application Review tab limited to 1 recommendation per Search Committee Member?

  You can recommend as many qualified candidates in the same recruitment.  

• Will we be designating the search committee on the Recruitment Profile tab or now just on the Search Committee tab?

  Before the position is classified and posted, you will designate the Search Committee in the Recruitment Profile tab. After posting, you will designate the Search Committee in the Search Committee tab.    

• Can we identify in the recruitment post and/or JOBS Portal that we will not be looking at applications until a specific date (well over the 10-day or 15-day mark)?

  The system automatically pulls the 10-day or 15-day mark from the posting date. We cannot add another date to the recruitment post; however, you can identify in the posted position purpose that applications will be reviewed after a specific date. You will also want to download the “Expression of Interest” effective the specific date since the 10-day and 15-day mark has passed. 

JOBS Portal Questions

• What is the “keyword search” searching?

  The keyword search function searches words from the job board summary including the various categories listed in JOBS such as the job ID, job title, and terms identified by the Departmental and/or Organizational HR Coordinator in HRMS in the “Keyword Search” field.  

• Will information from iRecruit in "My Account" transfer to new system?

  No, the information from iRecruit in the applicant’s “My Account” will not transfer to the new JOBS portal. Current and future applicants will need to create a new profile for JOBS portal when applying to jobs in the new system.  

• In the search bar if you designate “Nursing,” then go down to the left side [filter section] to select “UC Main campus”, etc. to find a variety of jobs for “Nursing”, correct?

  Yes, applicants can use the keyword search and filter functions to narrow down their search results.  

• On the “My Application” section would it indicate if they are a part of the “Expression of Interest” pool or just submitted?

  In the “My Application” tile, the Application Status will be visible to the candidate. Depending on an individual’s zoom preference, they may need to use the bottom tool bar to scroll to the right. 

   

  

   

  

  There is an “Information” (i) icon with Application Status definitions.  

   

  

   

  

• If a candidate has three years of college but didn't get a degree, how would a candidate represent that in the education section?

  The applicant has the option to select “Yes”, “No”, or “Not Applicable”. 

• Is it possible to have "No degree given or granted" as an option?

  This is not an option, the applicant has the option to select “Yes”, “No”, or “Not Applicable” for their degree. 

• In regards to salary analysis, since the applicant cannot insert dates in the Education section, is there another method to get that information from the applicant?

  For the most part, applicants will input that information on their resume and/or application. This would be considered a process issue and not a system issue.