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HR Monthly Digest

Open Enrollment is Coming Soon

Open Enrollment begins on Thursday, October 25, 2018 at 8:00 a.m. and ends on Tuesday, November 20, 2018 at 5:00 p.m.

To help select the right benefits plan for you, the Human  Resources  Benefits Office is sponsoring several Open Enrollment events which you are encouraged to attend. These events include a Benefits Fair, Open Enrollment Vendor Workshops and Open Enrollment Walk-In Help Desk. For more information, please read the Open Enrollment communication.

Open Enrollment Webinars

The UCPath Center is hosting one-hour interactive webinars so you may learn more about your 2019 Open Enrollment choices. Learn more

For questions about Open Enrollment, please contact the UCPath Center at (855) or via email at ucpath@universityofcalifornia.edu.

Open Enrollment Communications

In and effort for faculty and staff to be informaded about highlights of this year's Open Enrollment, we would like to share the following UC Open Enrollment communications:

UC to Offer Voluntary Pet Insurance

Pet Insurance Logo

UC is introducing a new option for your family - preferred pricing on pet insurance through Nationwide.

Beginning October 25, 2018, UC pet owners can enroll their pet(s) in pet insurance. Plans are available for most house pets - dogs, cats, birds, small mammals, even exotic pets such as reptiles. Animals categorized as livestock (including horses) are ineligible. To learn more or to enroll, visit Nationwide's website at petinsurance.com/uc or call Nationwide at (877) 738-7874.

2018-2019 Winter Holiday Closure

As in previous years, UCR plans to observe a Winter Holiday Closure during the 2018-2019 holiday season.

The campus is scheduled to close beginning Saturday, December 22, 2018 and will reopen on Wednesday, January 2, 2019. Four (4) University-paid holidays will be observed while the campus is closed. However, three days (December 26 through 28, 2018 are considered curtailment leave days and are not paid holidays. For more information, read the campus announcement.

Nominations for the 2019 Systemwide UC Women's Initiative for Professional Development (UC WI)

Each year UC collaborates with CORO, a prestigious national non-profit leadership development organization, to provide two distinct systemwide development programs for UC faculty and staff - the UC Executive Leadership Collaborative, designed for direct reports to a Dean or Vice Chancellor, and the UC Women's Initiative (UC WI), which is a targeted professional development program designed to prepare more women for advancement within UC.

We are pleased to announce the opening of the nomination process for the 2019 Systemwide UC Women's Initiative for Professional Development.

There will be a total of three southern California cohorts in 2019, taking place as follows:

Cohort 1           January – March, at UCLA
Cohort 2           April- June, at UCI
Cohort 3           September – November, at UCR
Nominations are now being accepted for all three 2019 cohorts, and are due by October 12, 2018.
APPLICATION PROCESS:
For additional information on the program, please read the campus announcement.

If you have any questions regarding the program, please contact Jadie Lee at jadie.lee@ucr.edu. Applications and nomination forms must be submitted electronically to Judith Abbey at judith.abbey@ucr.edu.

Mandatory Posters - Time Off to Vote

Tuesday, November 6, 2018, is the General Election. State law (California Elections Code section 14001) requires employers to post a notice to their employees advising them of their option to take paid leave to vote. The notice is available in both English and Spanish.  

If you have questions on the mandatory workplace posting or notice, please e-mail your question(s) and contact information to Mary White at extension 2-2622 or email hrpolicy@ucr.edu.

Local Procedure 20: Recruitment and Promotion

Local procedure 20: Recruitment and Promotion, which applies to staff employees in the Professional & Support Staff and Managers & Senior Professionals personnel groups and to Senior Management Group members was revised and published on October 8, 2018. The local procedures align with the University's affirmative action and equal employment opportunity objectives, clearly states when recruitment is and is not required, and allows for internal promotion without recruitment when applicable criteria are met. For more information visit UCR Local Procedure 20: Recruitment and Promotion.

Formal Review/Employee Comment Period - Proposed Revisions to PPSM-66: Medical Separation and PPSM-81: Reasonable Accommodation

The University of California has proposed revisions to Personnel Policy for Staff Members (PPSM) - 66: Medical Separation and PPSM-81: Reasonable Accommodation, which applies to staff employees in the Professional & Support Staff and Managers & Senior Professionals personnel groups and to Senior Management Group members.

Each policy underwent a full review and a systemwide workgroup was formed to develop proposed revisions that clarify and expand policy language.

Links to redline and clean copies of the proposed policies are available below:

Employees covered by these proposed policies who wish to provide comments may contact Mary White at extension 2-2622 or send an email to hrpolicy@ucr.edu by Monday, November 5, 2018.

Catastrophic Leave Sharing Program Guidelines

The UCR Catastrophic Leave Sharing Program guidelines have been updated to include language on Catastrophic Casualty Loss. A catastrophic casualty loss is a loss suffered by an employee due to events such as terrorist attack, fire, or natural disaster, including severe damage or destruction to an employee's primary residence. Additionally, the Catastrophic Leave Sharing Program Donation form has been revised and is available for use. For more information, visit the Catastrophic Leave Sharing Program Guidelines on the HR website.

Employee Comment Period - Proposed Revisions to Presidential Policy BFB-RMP-7 Protection of Administrative Records Containing Personally Identifiable Information

The Office of the President has proposed revisions to Presidential Policy BFB-RMP-7, Protection of Administrative Records Containing Personally Identifiable Information. The policy includes the following key issues:

  • Combines and updates BFB-RMP-7, Privacy of and Access to Information Responsibilities; BFB-RMP-11, Student Applicant Records; and BFB-RMP-12, Guidelines for Assuring Privacy of Personal Information in Mailing Lists and Telephone Directories
  • Incorporates the UC Statement of Privacy Principles and Values
  • Clarifies the roles of Privacy Officials, Records Management Coordinators and Information Practices Coordinators

Links to the redline and clean copy of the proposed policy are available below:

Employees covered by this proposed policy who wish to provide comments may contact Mary White at extension 2-2622 or send an email to hrpolicy@ucr.edu by Friday, December 14.

Employee Comment Period - Proposed Revisions to Presidential Policy BFB-BUS-46

The Office of the President has proposed revisions to Presidential Policy BFB-BUS-46. The key issues addressed by the proposed revisions to the policy include:

  • The inclusion of the California Department of Motor Vehicles (DMV) Negligent Operator Treatment System (NOTS) as a standard for eligibility to drive on behalf of the University.
  • Implementation will apply to all drivers on University business - not solely employees.
  • Establishment of Vehicle Collision Review Committees to review collisions, determine preventability and promote driver safety awareness.
  • Establishment of guidelines for drivers involved in preventable collisions including training, suspension and potential revocation of driving privileges.

Links to the redline and a clean copy of the proposed policy are available on the website:

Employees covered by this proposed policy who wish to provide comments may contact Mary White at extension 2-2622 or send an email to hrpolicy@ucr.edu by Friday, December 14.

Employee Comment Period - Proposed Presidential Policy on the Principles of Accountability with Respect to Financial Transactions

The Office of the President has proposed revisions to Presidential Policy on the Principles of Accountability with Respect to Financial Transactions. The policy is a codification of an existing UCOP financial policy that is currently posted on the Office of the Chief Financial Officer website.

The key issues are:

  • Existing finance policy was rewritten to follow the 2013 Committee on Sponsoring Organizations of Treadway Commission ("COSO") Integrated Control-Integrated Framework;
  • Policy provides an overview of financial accountability, financial management, data integrity, and compliance associated with financial transactions throughout the University. Campuses in turn should develop policies and procedures to ensure these financial transaction accountability principles are met;
  • There is a chart of functions and responsibilities for key areas and roles within the campus, and 
  • There are financial principles that all employees with financial transaction authority redelegated to them should adhere.

Links to the redline and clean copy of the proposed policy are available below:

Employees covered by this proposed policy who wish to provide comments may contact Mary White at extension 2-2622 or send an email to hrpolicy@ucr.edu by Friday, December 14.

Employee Comment Period - Proposed Revisions to the Sexual Violence and Sexual Harassment (SVSH) Policy

The Office of the President has proposed revisions to the Sexual Violence and Sexual Harassment (SVSH) Policy. The policy has been revised to address critical concerns identified through feedback received earlier this year from faculty, staff and students from across the system.

In addition, changes have been made as required by the Department of Education’s Office for Civil Rights (“OCR”) in its February 2018 resolution agreement with UC Berkeley and recommended by the California State Auditor in its June 2018 report on UC’s response to SVSH complaints.

Links to the redline and clean copy of the proposed policy are available below:

Employees covered by this proposed policy who wish to provide comments may contact Mary White at extension 2-2622 or send an email to hrpolicy@ucr.edu by Friday, December 7.

Annual Notices - Substance Abuse: Drug-Free Schools and Communities Act of 1989 and UCR Campus Policy on Substance Abuse in the Workplace

This annual notice provides guidance on relevant standards of conduct that clearly prohibit unlawful possession use and distribution of drug and alcohol substances on campus. Additionally, it provides a description of the applicable legal sanctions, health risks and treatment available to those with substance abuse problems.  For more information, please read the full notice.

2018-19 UCR Merit Increases

UCR will implement a 3% merit based salary program for non-represented staff for FY2018-19. Increases will be retroactively effective to July 1, 2018 for monthly and biweekly paid staff. The anticipated payout date reflecting this merit increase is August 22nd for biweekly paid staff and August 31st for monthly paid staff.

In President Napolitano’s communication to UC Chancellors regarding this year’s salary program, she continues to emphasize that salary increases must be based on individual performance and contribution. UCR has been working to create a consistent culture across the campus that provides merit based pay as a mechanism to recognize and incentivize excellent performance and contributions. Based on input from campus workgroups, we have continued to refine our performance appraisal rating process to measure performance against objective behavioral standards and achievement of pre-established goals. Each organizational unit has been asked to calibrate performance ratings for consistent application, in order to recognize and reward truly exceptional work.

For more specific instructions regarding this year's implementation, please review the Merit Program Instructions to Organizational Units.

New California Law AB 168 Prohibits Salary History Inquiries

On October 12, 2017, Governor Brown signed into law AB-168 a state-wide ban on employer inquiries into an applicant's salary history. The legislation, which became effective on January 1, 2018, is intended to address inequity in pay practices based on gender and other protected class designations such as race, age and disability. The regulations include the following:

  • Prohibit an employer from relying on salary history information of an applicant for employment as a factor in determining whether to offer employment to an applicant or what salary to offer an applicant.
  • Prohibit an employer orally or in writing, personally or through an agent, from seeking salary history information, including compensation and benefits, about an applicant for employment.
  • An employer must provide the pay scale for a position to an applicant applying for employment upon reasonable request.
How does this new law affect UC?
  • At UCR, questions regarding prior salary have been removed from the employment history section of the employment application in iRecruit. 
  • Salary history will also be suppressed on applications completed prior to December 29, 2017 however, if that historical data is needed for audit purposes, it will be retrievable by Information Technology Solutions (ITS). 
  • Please modify any pre-screening or interview documents you are currently using which contain any questions regarding an applicant’s salary history (including benefits and other compensation) by removing the question(s) or change to inquire about the applicant’s desired salary: “What are your salary expectations for this position?”.

While AB 168 does not apply to applicants whose pay history may be publicly available under federal or state law through, for example California’s Public Records Act or the federal Freedom of Information Act, employers are prohibited from relying solely on prior salary information to justify any disparity in compensation.

How should pay be determined in the absence of prior salary information?

Determining where an applicant should fall within the salary range should be based on their education and experience beyond the minimum qualifications for the role as well as the candidate’s skills, knowledge and abilities to perform the essential functions of the job.  These can be obtained by utilizing behavioral interview questions to ensure that candidates possess the knowledge, skills and abilities to successfully carry out the responsibilities of the position.

For assistance in developing behavioral interview questions, please contact your Talent Acquisition Representative in Central Human Resources.  Once a candidate has been selected for hire, offers can be formulated utilizing the guidance contained in UCR Local Procedure for PPSM 30 and the associated Compensation Calculator.  For additional guidance, you may also reach out to your assigned Total Compensation consultant in Central Human Resources.     

If you have questions, please contact Quincy Kinsey, Director of Talent Acquisition at (951) 827-3127 or by email at quincy.kinsey@ucr.edu.

Assembly Bill 168 - UC Updates - February 2018

In support of the University's decision to comply with Assembly Bill 168 (AB 168) as it pertains to staff hiring, Systemwide HR published guidance and information about the law as well as an implementation toolkit on the Systemwide HR webpage. The updates apply to SMG, MSP, PSS, Union and Non-Union staff. For a list of resources or additional information, visit the Systemwide HR webpage.

The University of California adjusted policies and practices to fully implement the changes. For more information on AB-168 click here.

News Archive

Organizational Charts

Human Resources is responsible for managing the overall Organizational Chart process for the UCR campus. This includes providing a web location where the most up-to-date, standardized campus organizational charts can be found.  In addition, the process for submitting changes or updating Organizational Charts is provided.

Organizational Chart Change Request

If you would like to make a change or update your Organizational Chart, please visit the UCR Organizational Charts Change Request page. This page contains the information needed to assist you in processing your change request.

Campus Organizational Charts

Name

Title

Telephone

Email

Jadie Lee

Associate Vice Chancellor (951)
827-1431
jadie.lee@ucr.edu
Judy Abbey

Executive Assistant

(951)
827-5080
judith.abbey@ucr.edu

Equal Employment & Affirmative Action

Nicole Butts Director of Equal Employment and Affirmative Action (951)
827-2673
nicole.butts@ucr.edu
Angela Walker Administrative Assistant

(951)
827-5604

angela.walker@ucr.edu
Alexia Whitaker Equal Employment & Affirmative Action Compliance Specialist (951)
827-5276
alexia.whitaker@ucr.edu
Vacant Equal Employment & Affirmative Action Compliance Specialist

 

 
Willis Harris EEO Generalist & Diversity Coordinator

(951)
827-9190

willis.harris@ucr.edu
Olga Snopok Equal Employment & Affirmative Action Data Analyst

(951)
827-7431

olga.snopok@ucr.edu

Benefits

John-Stephen Henderson Director of Compensation and Benefits (951)
827-2256
john.henderson@ucr.edu
Tina Rodriguez Benefits Lead (951)
827-5086
tina.rodriguez@ucr.edu
Ranada Palmer Health Care Facilitator (951)
827-2636
ranada.palmer@ucr.edu
Kimberly Grossmann Administrative Assistant Confidential (951)
827-3577
kimberly.grossmann@ucr.edu

Total Compensation

John-Stephen Henderson Director of Compensation and Benefits (951)
827-2256
  john.henderson@ucr.edu
Scott Biggerstaff Compensation Analyst (951)
827-1441

scott.biggerstaff@ucr.edu

Deborah Page Compensation Analyst (951) 827-3128

deborah.page@ucr.edu

Jennifer Poliakon Compensation Analyst (951)
827-4720

jennifer.poliakon@ucr.edu

Kimberly Grossmann Administrative Assistant Confidential (951)
827-3577

kimberly.grossmann@ucr.edu

Disability Management

Demetrius Patrick Disability Management Coordinator (951)
827-2561
demetrius.patrick@ucr.edu

Employee & Labor Relations

Alex Najera

Director of Employee & Labor Relations

(951)
827-4721
alex.najera@ucr.edu
Paul Wood

Employee & Labor Relations Representative

(951)
827-5092
paul.wood@ucr.edu
Kristin Branson Employee & Labor Relations Representative (951)
827-5091
kristin.branson@ucr.edu
Lisa Dye Employee & Labor Relations Representative (951)
827-4998
lisa.dye@ucr.edu
Karen Logue Employee & Labor Relations Representative (951)
827-5272
karen.logue@ucr.edu
Michael Duenas Employee & Labor Relations Representative (951)
827-1414
michael.duenas@ucr.edu
Mariela Bridges Administrative Assistant Confidential (951)
827-3641
mariela.bridges@ucr.edu

Ergonomics

Clyde Blackwelder

Ergonomist

(951)
827-3010

clyde.blackwelder@ucr.edu

Policy & Communications

Mary White Principal HR Policy & Communication Analyst (951)
827-2622
mary.white@ucr.edu
Jorge Sanchez HR Data, Program & Communications Specialist (951)
827-3195
jorge.sanchez@ucr.edu

Employee and Organizational Development

Vacant

Director of Employee & Organizational Development (951)
TBD
 

Seana Nunez-Grider

Trainer (951)
827-1442
seana.nunez@ucr.edu

Michelle Elrod

Principal Learning & Development Consultant (951)
827-1399
michelle.elrod@ucr.edu

Marilyn Parker

LMS Administrator (951)
827-7395
marilyn.parker@ucr.edu

Yvonne Yanes

Administrative Assistant Confidential (951)
827-4794
 yvonne.yanes@ucr.edu

Talent Acquisition & Diversity Outreach

Quincy Kinsey Director of Talent Acquisition & Diversity Outreach (951)
827-3127
quincy.kinsey@ucr.edu
Vacant Employment Representative    
Emma Geach Employment Representative

(951)
827-3575

emma.geach@ucr.edu
Paul Pena Employment Representative

(951)
827-1430

paul.pena@ucr.edu

 UCPath

Heidie Rhodes UCPath HR Implementation Manager (951)
827-2463
heidie.rhodes@ucr.edu
Puja Pannu UCPath Communication Lead (951)
827-5076
puja.pathak@ucr.edu
Paul Pena UCPath Recruitment Coordinator (951)
827-1430
paul.pena@ucr.edu
Lora Lopez Organizational Change Liaison

(951)
827-7529

lora.lopez@ucr.edu
Shannon Minter Principal HR Business Analyst

(951)
827-2620

shannon.minter@ucr.edu
Kathleen Cool UCPath Principal Trainer

(951)
827-7528

kathleen.cool@ucr.edu
Lorena Velasquez UCPath SME

(951)
827-7507

lorena.velasquez@ucr.edu

Return to Work

Veronica Luna Return to Work Coordinator

(951)
827-4722

 veronica.luna@ucr.edu

Wellness

Julie Chobdee Benefits Analyst - Wellness (951)
827-1488
julie.chobdee@ucr.edu
Nicole Vargas Wellness Program Specialist (951)
827-5082
nicole.vargas@ucr.edu

WorkStrong

Ed Marchall Occupational Wellness Specialist (951)
827-5106
edward.marchall@ucr.edu

Workplace Health & Wellness

Demetrius Patrick Workplace Health & Wellness Manager (951)
827-2561
demetrius.patrick@ucr.edu
Julie Chobdee Benefits Analyst - Wellness (951)
827-1488
julie.chobdee@ucr.edu
Clyde Blackwelder Ergonomist (951)
827-3010
clyde.blackwelder@ucr.edu
Nicole Collins Wellness Program Specialist (951)
827-5082
nicole.collins@ucr.edu
Ed Marchall Occupational Wellness Specialist

(951) 
827-5106

edward.marchall@ucr.edu
Veronica Luna Return to Work Coordinator (951)
827-4722
 veronica.luna@ucr.edu
Kathy Mosley Administrative Assistant Confidential (951)
827-2336
kathy.mosley@ucr.edu

Other

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webmaster@fboitservice.ucr.edu

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General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

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Department Information

Human Resources
1201 University Ave., Suite 208
Riverside, CA 92507

Tel: (951) 827-5588
Fax: (951) 827-2672

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