Mandatory Work Posters

Actions
& Responsibilities

Department Requirements

Required to download, print and post all applicable mandatory posters where employees can see them in the normal course of business — such as break rooms or official bulletin boards. Please note that some topics have both state and federal posting requirements; each of the posters listed represents a separate mandatory posting requirement.
Departments should also comply with any reporting process for their Organizational Unit and submit a Mandatory Workplace Postings — Department Certification Form to the HR partner in the organizational unit.
Reporting Obligations: Faculty and staff at UCR who receive certain types of information are required to share that information with other offices or entities, either by referring the matter, notifying the other office, or by making their own report. This chart summarizes the various reporting obligations, which arise under federal or state law or UC or campus policy.

For more information on each individual poster, or to obtain a poster in a language not available via this website, contact the agency listed under the Governing Body column by clicking on the title. To download a poster, click on the title of the desired poster.

Organizational Unit Requirements

Required to ensure, by a reasonable method, that all faculty and staff in their organizational unit have reasonable access to mandatory workplace posters.
Required to submit a Mandatory Workplace Postings — Department Certification Form to the Policy Analyst in the Human Resources department via DocuSign or by scan/email to hrpolicy@ucr.edu no later than April 1 of each year.
Human Resources will notify the campus of any new or revised posters that are considered mandatory and require posting.

Human Resources Requirements

Will notify the campus of any new or revised posters that are considered mandatory and require posting.

Permanent Posters
All Departments

Required Federal and State Notices	Governing Body	Document Number	Latest Revision	Alternate Versions / Additional Information
CAL/OSHA - Summary of Occupational Injuries and Illnesses - California	CAL/OSHA - Summary of Occupational Injuries and Illnesses - California	CAL/OSHA Form 300 - Log of Work - Related Injuries and Illnesses - Appendix A (07/2007)	January 2023 Post from February 1 through April 30 each year.	CAL/OSHA - Summary of Occupational Injuries and Illnesses - English http://www.dir.ca.gov/wp.asp http://www.dir.ca.gov/dosh/PubOrder.asp
CAL/OSHA Safety & Health Protection on the Job	California - Division of Industrial Relations (DIR)	N/A	November 2023	CAL/OSHA Safety & Health Protection on the Job - English CAL/OSHA Safety & Health Protection on the Job - Spanish
California Law Prohibits Workplace Discrimination & Harassment	California - Civil Rights Department	CRD-E07P-ENG CRD-E07P-SP - Spanish	January 2024	California Law Prohibits Workplace Discrimination & Harassment (Poster) - English California Law Prohibits Workplace Discrimination and Harassment (Poster) - Spanish
Employment Verification E-Verify	Department of Homeland Security (DHS) & Social Security Administration	M-780	April 2023	UCOP E-Verify: E-Verify (Poster) Guidelines FAQ
Fair Wage/Fair Work Program	University of California - Office of the President	N/A	April 2016	Fair Wage/Fair Work Program (Poster)
Minimum Wage Notice - Federal	United States Department of Labor (US DOL)	WHD-1088 WHD-1088 SP-Spanish	July 2016	Federal Minimum Wage Notice - English Federal Minimum Wage Notice - Spanish
Minimum Wage Notice - California	Division of Industrial Relations (DIR)	MW - 2024	2024	California Minimum Wage Notice - English California Minimum Wage Notice - Spanish
Family and Medical Leave Act	U.S. Department of Labor Wage and Hour Division	WH1420	April 2023	Employee Rights Under the Family and Medical Leave Act - English Derechos Del Empleado Segun La Ley De Ausencia Familiar Y Medica - Espanol
Family Care & Medical Leave & Pregnancy Disability Leave	California - Civil Rights Department (CRD)	CRD-100-21ENG CRD-100-21SP	January 2023	Family Care & Medical Leave - (CFRA Leave) & Pregnancy Disability Leave - English Licencia De Cuidado Familiar Y Medica Y Licencia De Incapacidad Por Embarazo - Espanol
Know Your Rights (Formerly, known as Equal Employment Opportunity is the Law)	Office of Federal Contract Compliance Programs	EEOC-P/E-1	October 2022	Know Your Rights (English) Know Your Rights (Spanish)
Pregnancy Disability Leave	California - Civil Rights Department (CRD)	CDR-E09P-ENG CDR-E09P-SP	January 2023	Your Rights and Obligations As a Pregnant Employee - English Sus Derechos Y Obligaciones Como Empleada Embarazada - Espanol
Notice to Employees - Injuries Caused by Work	California - Division of Industrial Relations (DIR)	DWC 7	January 2016	Notice to Employee - English Notice to Employee - Spanish
OFCCP Pay Transparency Nondiscrimination Provision	United States Department of Labor (DOL)	N/A	January 2016	OFCCP Pay Transparency Nondiscrimination Provision (Poster)
Payday Notice	California - Department of Industrial Relations (DIR)	UCR Payroll Calendar	2022-2023	Payroll Calendar
Report Improper Activity (Print on 11x17 Paper)	California State Auditor	N/A	2023 - 2024	Report Improper Activity (Poster) Whistleblower Brochure
Rights of Victims of Domestic Violence, Sexual Assault and Stalking	California - Department of Industrial Relations (DIR)	AB 2337, Rights of Victims. California Labor Code sections 230 and 230.1	November 2017	Victims of Domestic Violence Leave Notice - English Victims of Domestic Violence Leave Notice - Spanish
Right to Work	United States Department of Justice (US DOJ)	N/A	January 2019	Right to Work - English Right to Work - Spanish
Sexual Harassment	California - Civil Rights Department	CDR-185P-ENG CDR-185P-SP	January 2023 Enero de 2023	Sexual Harassment Notice - English Acoso Sexual - Espanol UC Policy UCR Policy
Transgender Rights in the Workplace	California - Civil Rights Department	CDR-E04P-ENG CDR-E04P-SP	November 2022	Transgender Rights in the Workplace - English Transgender Rights in the Workplace - Spanish
UC Whistleblower The Division of Labor Standards Enforcement believes that the sample posting below meets the requirements of Labor Code Section 1102.8(a). This document must be printed to 8.5 x 14-inch paper with margins no larger than one-half inch in order to conform to the statutory requirement that the lettering be larger than size 14-point type.	University of California - Office of the President	N/A	2023-2024	UC Whistleblower (Poster) UC Whistleblower Protection Policy - May 1, 2015
UCR Whistleblower	University of California, Riverside - Ethics and Compliance	N/A	2023-2024	UCR Whistleblower (Poster) UCR Whistleblower Brochure
Unemployment Insurance (UI) Disability Insurance (DI) Paid Family Leave (PFL)	California - Employment Development Department (EOD)	DE 1857A Rev. 44	Dec 2020	Unemployment Insurance (UI) Disability Insurance (DI) Paid Family Leave (PFL) - English Unemployment Insurance (UI) Disability Insurance (DI) Paid Family Leave (PFL) - Spanish
USERRA - Uniformed Services Employment & Reemployment Rights Act	United States Department of Labor (US DOL)	N/A	April 2017	Your Rights Under Uniformed Services Employment & Reemployment Rights Act (USERRA) (Poster)
Workers' Compensation Notification - Pharmacy Benefit Network	University of California - Office of the President	N/A	April 2015	Workers' Compensation Notification - Pharmacy Benefit Network - English Workers' Compensation Notification - Pharmacy Benefit Network - Spanish
You Have a Right to a Safe & Healthful Workplace	United States Department of Labor (US DOL) Occupational Safety & Health Administration	OSHA 3165-12-06R OSHA 3167-01-07R-Spanish	2015	You Have a Right to a Safe & Healthful Workplace - English You Have a Right to a Safe & Healthful Workplace - Spanish

Mandatory Temporary Posters
All Departments

Document Title	Governing Body	When to Post	Latest Revision	Alternate Versions
Time Off to Vote	California Secretary of State	Post for 10 days before each statewide election	July 2015 - English/Spanish	Time Off to Vote - English Time Off to Vote - Spanish
Summary of Occupational Injuries & Illnesses - Form OSHA 300A	DIR Division of Occupational Safety & Health	Post from February 1 through April 30 each year	March 2024	Distributed by Workers' Compensation to each department at the end of January each year

Document Title

Governing Body

When to Post

Latest Revision

Alternate Versions

Time Off to Vote

California Secretary of State

Post for 10 days before each statewide election

July 2015 -

English/Spanish

Time Off to Vote - English

Time Off to Vote - Spanish

Summary of Occupational Injuries & Illnesses - Form OSHA 300A

DIR Division of Occupational Safety & Health

Post from February 1 through April 30 each year

March 2024

Distributed by Workers' Compensation to each department at the end of January each year

Mandatory Posters
Select Departments

Document Title	Governing Body	Document Number	Latest Revision	Alternate Versions
The Service Contract Act & Public Contracts Act - Walsh-Healey	US DOL Department of Labor - Wage & Hour Division	WHD Publication 1313	April 2009	Post while performing government contract work subject to the Service Contracts Act or the Public Contracts Act
OSHA Notices	UCR - Environmental Health & Safety (EH&S)			Contact EH&S for guidance regarding notices to be posted in areas that use radioactive materials or radiation producing machines, biohazardous materials or carcinogens.

Mandatory-Workplace Posters

Actions & Responsibilities