Mandatory Workplace Posters
Labor law posters are the mandated state and federal employment law notices that employers are required to conspicuously post in an area frequented by all employees. These posters serve an important purpose in that they notify workers of certain rights under the law.
On this page you will find information regarding:
- Actions and responsibilities that Departments and Organizational Units must follow.
- Permanent posters for all departments.
- Mandatory temporary and Mandatory posters for both all and select departments.
Department Requirements
- Required to download, print and post all applicable mandatory posters where employees can see them in the normal course of business — such as break rooms or official bulletin boards. Please note that some topics have both state and federal posting requirements; each of the posters listed represents a separate mandatory posting requirement.
- Departments should also comply with any reporting process for their Organizational Unit and submit a Mandatory Workplace Postings — Department Certification Form to the HR partner in the organizational unit.
- Reporting Obligations: Faculty and staff at UCR who receive certain types of information are required to share that information with other offices or entities, either by referring the matter, notifying the other office, or by making their own report. This chart summarizes the various reporting obligations, which arise under federal or state law or UC or campus policy.
For more information on each individual poster, or to obtain a poster in a language not available via this website, contact the agency listed under the Governing Body column by clicking on the title. To download a poster, click on the title of the desired poster.
Organizational Unit Requirements
- Required to ensure, by a reasonable method, that all faculty and staff in their organizational unit have reasonable access to mandatory workplace posters.
- Required to submit a Mandatory Workplace Postings — Organizational Unit Certification Form to the Policy Analyst in the Human Resources department via DocuSign or by scan/email to hrpolicy@ucr.edu no later than April 1 of each year.
- Human Resources will notify the campus of any new or revised posters that are considered mandatory and require posting.
Human Resources Requirements
- Will notify the campus of any new or revised posters that are considered mandatory and require posting.
Permanent Posters All Departments
Mandatory
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Governing
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Document #/
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CAL/OSHA - Summary of Occupational Injuries and Illnesses - English http://www.dir.ca.gov/dosh/PubOrder.asp Post from February 1 through April 30 each year |
CAL/OSHA - Summary of Occupational Injuries and Illnesses - California | CAL/OSHA Form 300 - Log of Work - Related Injuries and Illnesses - Appendix A (07/2007) / January 2025 |
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CAL/OSHA Safety & Health Protection on the Job California - Division of Industrial Relations (DIR) |
Not Applicable / July 2025 | |
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California Law Prohibits Workplace Discrimination & Harassment (Poster) - English California Law Prohibits Workplace Discrimination and Harassment (Poster) - Spanish |
California Law Prohibits Workplace Discrimination & Harassment California - Civil Rights Department |
CRD-E07P-ENG / January 2025 CRD-E07P-SP / February 2025 |
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Minimum Wage Notice - California Division of Industrial Relations (DIR) |
MW - 2025 / January 2025 | |
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CAL/OSHA Publications California - Division of Industrial Relations (DIR) |
S-500 / March 2025 | |
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Employee Rights Under the Family and Medical Leave Act - English Derechos Del Empleado Segun La Ley De Ausencia Familiar Y Medica - Espanol |
Family and Medical Leave Act U.S. Department of Labor Wage and Hour Division |
WH1420 / April 2023 |
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E-Verify Department of Homeland Security (DHS) & Social Security Administration |
Not Applicable |
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Fair Wage/Fair Work Program University of California - Office of the President |
Not Applicable | |
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Family Care & Medical Leave - (CFRA Leave) & Pregnancy Disability Leave - English Licencia De Cuidado Familiar Y Medica Y Licencia De Incapacidad Por Embarazo - Espanol |
Civil Rights Department - State of California |
CRD-100-21ENG / January 2025 CRD-100-21SP / March 2025 |
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Minimum Wage Notice - Federal United States Department of Labor (US DOL) |
WHD-1088 / April 2023 WHD-1088 SP-Spanish / April 2023 |
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Know Your Rights (English) Know Your Rights (Spanish) |
Know Your Rights (Formerly, known as Equal Employment Opportunity is the Law) - Office of Federal Contract Compliance Programs "On January 21, 2025, the White House and President Donald Trump issued an Executive Order: "Ending Illegal Discrimination and Restoring Merit-based Opportunity", which revoked Executive order 11246 and resulted in the removal of links to the Equal Employment Opportunity (EEO) postings from the OFCCP site. Location may archive the 2024 copy for reference and remove the EEO Act Posting for the 2025 version as there is no mention on the federal site that requires employers to post the revocation." |
EEOC-P/E-1 / June 2023 |
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Notice to Employees - Injuries Caused by Work California - Division of Industrial Relations (DIR) |
DWC 7 / January 2016 | |
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OFCCP Pay Transparency Nondiscrimination Provision (Poster) |
OFCCP Pay Transparency Nondiscrimination Provision - United States Department of Labor (DOL) "On January 21, 2025, the White House and President Donald Trump issued an Executive Order: "Ending Illegal Discrimination and Restoring Merit-based Opportunity", which revoked Executive order 11246 and resulted in the removal of links to the Equal Employment Opportunity (EEO) postings from the OFCCP site. Location may archive the 2024 copy for reference and remove the EEO Act Posting for the 2025 version as there is no mention on the federal site that requires employers to post the revocation." |
Not Applicable |
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Right to Work United States Department of Justice (US DOJ) |
January 2019 | |
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Sexual Harassment California - Civil Rights Department |
CDR-185P-ENG / January 2023 CDR-185P-SP / January 2023 |
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Transgender Rights in the Workplace California - Civil Rights Department |
CDR-E04P-ENG / December 2023 CDR-E04P-SP / August 2025 |
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Payday Notice California - Department of Industrial Relations (DIR) |
UCPath Payroll Calendar / January 2025 | |
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UCR Whistleblower University of California, Riverside - Ethics and Compliance |
Not Applicable | |
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Unemployment Insurance (UI) Disability Insurance (DI) Paid Family Leave (PFL) - English Unemployment Insurance (UI) Disability Insurance (DI) Paid Family Leave (PFL) - Spanish |
Unemployment Insurance (UI) Disability Insurance (DI) Paid Family Leave (PFL) California - Employment Development Department (EOD) |
DE 1857A Rev. 44 / December 2020 |
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Victims of Domestic Violence Leave Notice - English Victims of Domestic Violence Leave Notice - Spanish Survivors of Violence and Family Members of Victims Right to Leave and Accommodations |
University of California - Rights of Victims of Domestic Violence, Sexual Assault and Stalking
State of California Civil Rights Department |
AB 2337, Rights of Victims. California Labor Code sections 230 and 230.1 / November 2017
CRD E20N-ENG / May 2025 CRD E20N-SP / Mayo 2025 |
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Workers' Compensation Notification - Pharmacy Benefit Network - English Workers' Compensation Notification - Pharmacy Benefit Network - Spanish |
Workers' Compensation Notification - Pharmacy Benefit Network University of California - Office of the President |
PHM14-14214 / January 2014 |
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You Have a Right to a Safe & Healthful Workplace United States Department of Labor (US DOL) Occupational Safety & Health Administration |
OSHA 3165-04R / 2019 OSHA 3167-01-07R-Spanish / 2019 |
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Your Rights and Obligations As a Pregnant Employee - English Sus Derechos Y Obligaciones Como Empleada Embarazada - Espanol |
Pregnancy Disability Leave California - Civil Rights Department (CRD) |
CDR-E09P-ENG / January 2025 CDR-E09P-SP / February 2023 |
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Your Rights Under Uniformed Services Employment & Reemployment Rights Act (USERRA) (Poster) |
USERRA - Uniformed Services Employment & Reemployment Rights Act United States Department of Labor (US DOL) |
April 2017 |
Mandatory Temporary Posters All Departments
Mandatory
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Governing
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When to
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Time Off to Vote |
Post for 10 days before each statewide election / July 2015 | |
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Distributed by Workers' Compensation to each department at the end of January each year |
Form OSHA 300A - Summary of Occupational Injuries & Illness DIR Division of Occupational Safety & Health |
Post from February 1 through April 30 each year / March 2024 |
Mandatory Posters Select Departments
Mandatory
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Document Title
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Document#/
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The Service Contract Act & Public Contracts Act - Walsh-Healey US DOL Department of Labor - Wage & Hour Division |
WHD Publication 1313 / April 2009 | |
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Contact UCR Environmental Health & Safety (EH&S) for guidance regarding notices to be posted in areas that use radioactive materials or radiation producing machines, biohazardous materials or carcinogens. |
OSHA Notices UCR - Environmental Health & Safety (EH&S) |