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UC Riverside

Human Resources

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Records Retention
Personnel Files - UC Records Retention Schedule
UC Policy
A records retention schedule defines the period of time that records should be retained and when they should be destroyed. Various requirements based in law and university policy govern the retention of administrative records. A retention schedule is critical for promoting responsible records management, mitigating risk, and ensuring consistent compliance across UC. 
UC BFB-RMP-7, Protection of Administrative Records Containing Personally Identifiable Information Policy
UC Policy


This policy outlines the requirements and processes for ensuring the University protects Personally Identifiable Information found in Administrative Records by meeting its legal obligations, as well as balancing information privacy and autonomy privacy with competing institutional obligations, values, and interests.

The purpose of this bulletin is to establish the systemwide processes for safeguarding personally identifiable information in Administrative Records.
UC Statement of Privacy Values
UC Policy


The UC Statement of Privacy Values first declares privacy as an important value of the University of California. It then defines what the two forms of privacy are, and explains that they must be balanced with one another and with other values and obligations of the University. Finally, a summary of elements that the University strives to balance appropriately is given.

To give context, the values of academic and intellectual freedom are highlighted as fundamental to an educational and research institution; and the values of transparency and accountability are highlighted as fundamental to a public institution.
IS-3: Electronic Information Security Policy
UC Policy
The purpose of this bulletin is to establish the systemwide processes for safeguarding personally identifiable information in Administrative Records. When Personally Identifiable Information is requested, the University must examine whether its disclosure or use is governed by law, University policy or contract, and if not, whether disclosure or use constitutes an unwarranted invasion of personal privacy