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Numerical Policy finder

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Numerical Policy Finder


At UCR, clearly defined workplace policies will define the acceptable standards of behavior and serve as a point of reference for various issues.

As an alternative, you can also search for policy by policy number. Simply click on the tab select the number of the policy. In addition, we have also included a brief summary of the policy to help guide you in your search.

PPSM-1: General Provisions

This system-wide policy outlines the overall purpose, scope, and application of the Personnel Policies for Staff Members (PPSM) for eligible University employees. It explains how the policies are organized, who they apply to, and the authority under which they are administered. The policy serves as the foundational framework for staff employment policies across the University of California system.

PPSM-2: Definitions of Terms

This system-wide policy defines key terms used throughout the Personnel Policies for Staff Members (PPSM), such as appointment status, break in service, promotion, demotion, transfer, exempt and non-exempt employee classifications, and other employment-related terminology. It applies to Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and provides a common framework for interpreting and administering staff personnel policies consistently across the University of California.

PPSM-2.210: Absence from Work

UC Policy

 This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements.

UCR Local Procedure

 

 This UCR local procedure explains how the campus administers and applies PPSM-2.210, including local processes, responsibilities, and campus-specific guidance.

Administrative Leave - Supplemental Guidelines

UC Policy

This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements.

Administrative Leave: Page 43

UCR Local Procedure

 

 This local procedure provides UCR supplemental guidelines for administering administrative leave under applicable leave policies. It outlines campus expectations, approval considerations, pay status, documentation, and responsibilities for departments and employees when administrative leave is granted.

Catastrophic Leave

UC Policy

This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements.

Catastrophic Leave: Page 16

UCR Local Procedure

 

  This local procedure outlines UCR’s Catastrophic Leave Sharing Program, which allows eligible employees to donate accrued leave to coworkers experiencing a catastrophic illness, injury, or qualifying hardship who have exhausted their own leave options. It explains eligibility requirements, donation and approval processes, program limits, and administrative responsibilities. The program helps provide financial support and leave assistance to employees during serious personal emergencies.

Holidays

UC Policy

This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements.

Holidays: Pages 48-50

Leave of Absence

UC Policy

This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements.

Military Related Leaves

UC Policy

This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements.

In addition, the salary supplement policy describes what is provided to those University academic and staff personnel serving on active military duty in support of an ongoing overseas military mobilization campaign. Additional information for those going on military leave or on extended military leave is provided on UCnet and the FAQs.

Military and Other service-Related Leaves: Page 38

UCR Military Leave

Military Related Leaves & Benefits
This Human Resources presentation describes the type of military leaves available and any associated benefits as well as procedural information regarding compensation benefits coverage during your leave.

Sick Leave

UC Policy

This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements.

Sick Leave: Page 17

Vacation Leave

UC Policy

This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements.

Vacation: Page 13

UCR Local Procedure

System-wide Policy: This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements.

Local Procedure: This UCR local procedure explains how the campus administers and applies PPSM-2.210, including local processes, responsibilities, and campus-specific guidance.

Local Procedure - Maximum Vacation Accrual: This local procedure explains UCR’s administration of maximum vacation accrual limits under applicable leave policies. It outlines campus expectations for monitoring vacation balances, employee and management responsibilities, and actions required when accrual balances approach or exceed established limits.

  • The job aid - Request to Exceed Maximum Vacation Accrual Limit & GTE Form Job Aid - transactor describes the supervisor approval process at the campus level before there is an update to UCPath.
  • The job aid - Request to Exceed Maximum Vacation Accrual Limit & GTE Form Job Aid - employee describes the employee steps needed and the approval process at the campus level before there is an update to UCPath.

Work-Incurred Illness and Injury

UC Policy

This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements.

PPSM-3: Types of Appointments

The following policies describes the types of appointments covered by personnel policies applicable to employees in the Professional & Support Staff and Managers & Senior Professionals personnel groups, and Senior Management Group Members.

UC Policy

This system-wide policy defines the types of appointments covered under personnel policies for employees in the Professional & Support Staff (PSS) and Managers & Senior Professionals (MSP) personnel groups.

UCR Local Procedure

 This local procedure explains UCR’s administration of contract appointments under PPSM-3. It outlines campus guidance on eligibility, approval requirements, appointment terms, renewals, and employment conditions for individuals appointed to contract positions.
This local procedure explains UCR’s administration of limited appointments under PPSM-3. It outlines campus guidance on when limited appointments may be used, appointment duration, extensions, employment conditions, and related management responsibilities.

This local procedure explains UCR’s administration of partial-year career appointments for eligible employees under PPSM-3. It outlines campus guidance on appointment structure, work schedules, pay and benefits considerations, and responsibilities for managing periods of active work and inactive service.
This local procedure outlines UCR’s student employment guidelines for hiring and managing student employees. It explains campus requirements related to eligibility, appointment types, work hour limits, payroll or enrollment considerations, and supervisory responsibilities.
This local procedure provides UCR guidance for the use of non-employees, including volunteers, contingent workers, persons of interest, and student interns, to support campus operations while promoting safety, reducing risk, and protecting University interests. It outlines definitions, eligibility, approval and onboarding requirements, background check expectations, supervision standards, and use of UCPath for tracking applicable non-employee relationships. The procedure also explains departmental responsibilities, workers’ compensation coverage, and compliance requirements for managing these arrangements.

PPSM-20: Recruitment and Promotion

UC Policy

 This system-wide policy establishes the University’s framework for recruitment and promotion for staff positions through fair, competitive, and merit-based practices. It outlines requirements for posting opportunities, evaluating applicants, and ensuring equal employment opportunity in hiring and advancement decisions.
These system-wide guidelines establish the standards and requirements for contracting out services in situations where University staff could be displaced, excluding services governed by Regents Policy 5402 or Article 5 of the AFSCME Collective Bargaining Agreement.
This system-wide policy provides guidance for the appropriate use of social media in recruitment and hiring activities across the University of California. It outlines expectations for lawful, fair, and consistent hiring practices when using online platforms, including privacy, equal opportunity, and nondiscrimination considerations.
This system-wide policy provides guidance for employing student note takers as an accommodation support service. It outlines expectations for recruiting, selecting, compensating, and managing student note takers who assist students with approved accommodation needs.

UCR Local Procedure

This local procedure explains how UCR administers staff recruitment and promotion processes under PPSM 20. It outlines campus roles, responsibilities, and procedures for posting positions, reviewing applicants, conducting selection activities, and managing recruitment actions in compliance with University policy. The procedure helps ensure hiring and promotion practices are consistent, equitable, and aligned with campus needs.
The Hiring Bonus Program (HBP) authorizes the use of hiring bonuses for external candidates selected for eligible positions as part of the University’s employment offer, with the goal of attracting highly qualified talent.
The Retention Bonus or Payments Program (RBP) provides targeted payments, separate from an employee’s regular salary, as an incentive to retain key employees and support critical or priority business needs.

PPSM-21: Selection and Appointment

UC Policy

 This system-wide policy establishes the University’s standards for selecting and appointing staff employees through fair, equitable, and merit-based employment practices. It addresses key hiring requirements such as recruitment, candidate selection, background and reference checks, employment eligibility verification, and the management of near-relative employment situations.

UCR Local Procedure

 This local procedure explains how UCR implements PPSM-21 for staff selection and appointments. It outlines campus processes and responsibilities related to recruitment, candidate selection, reference and background checks, employment eligibility verification, and near-relative employment considerations. The procedure helps ensure hiring practices at UCR are fair, consistent, and compliant with University policy.

PPSM-22: Probationary Period

UC Policy

 This system-wide policy establishes the University’s framework for probationary periods for eligible staff employees. It outlines the purpose of probation, expectations for evaluating employee performance and suitability during the probationary period, and the authority to release an employee who does not successfully complete probation.

UCR Local Procedure

 This local procedure explains how UCR administers probationary periods for eligible staff employees under PPSM-22. It outlines campus expectations, responsibilities, and processes for monitoring performance, providing feedback, extending probation when appropriate, and determining successful completion or release during the probationary period.

PPSM-23: Performance Management

UC Policy

 This system-wide policy establishes the University’s framework for managing employee performance through regular feedback, goal setting, and formal performance evaluations. It outlines expectations for assessing performance, documenting evaluations, and supporting employee development and accountability.

UCR Local Procedure

 This local procedure explains how UCR implements performance management requirements under PPSM-23. It outlines campus expectations, responsibilities, and processes for goal setting, ongoing feedback, performance evaluations, and related documentation for eligible employees.

Senior Leadership Development Assessments

UC Policy

 This Regents policy establishes the performance management review process for Senior Management Group (SMG) members, including annual performance evaluations and a five-year leadership development assessment. It outlines goal-setting, performance standards and competencies, rating categories, documentation requirements, and compliance responsibilities. The policy helps ensure SMG performance is reviewed consistently and aligned with University goals, leadership expectations, and policy compliance.

UCR Local Procedure

This local procedure outlines UCR’s five-year review process for eligible employees as part of ongoing performance management and career development practices. It explains review timelines, evaluation expectations, roles of supervisors and employees, and required documentation or approvals. The procedure helps ensure long-term performance reviews are conducted consistently and support employee growth and organizational effectiveness.

PPSM-30: Compensation

UC Policy

 This system-wide policy establishes the University’s framework for staff compensation programs and pay administration. It outlines principles, authority, and requirements related to salary setting, pay adjustments, equity considerations, and other compensation actions for eligible employees.

UCR Local Procedure

 This local procedure explains how UCR administers staff compensation practices under PPSM-30. It outlines campus guidance, approval processes, and responsibilities related to salary actions, pay adjustments, compensation programs, and other local compensation matters for eligible employees.
The Hiring Bonus Program (HBP) authorizes the use of hiring bonuses for external candidates selected for eligible positions as part of the University’s employment offer, with the goal of attracting highly qualified talent.

The Retention Bonus or Payments Program (RBP) provides targeted payments, separate from an employee’s regular salary, as an incentive to retain key employees and support critical or priority business needs.

PPSM-34: Incentive and Recognition Award Plans

UC Policy

 This system-wide policy establishes the University’s framework for employee recognition and award programs for eligible Professional & Support Staff (PSS) and Managers & Senior Professionals (MSP) employees. It outlines the types of awards that may be granted, eligibility considerations, and the authority for providing recognition for outstanding performance, achievements, or contributions.

UCR Local Procedure

 

 UCR’s STAR Plan for recognizing and rewarding eligible employees through non-base-building cash awards for outstanding performance, special achievements, or significant contributions.

PPSM-35: Uniforms and Safety Apparel

UC Policy

 This policy provides guidance on the issuance, use, maintenance, and replacement of protective clothing, equipment, and uniforms required for employees to safely perform their job duties. It outlines campus responsibilities for determining when such items are necessary, ensuring compliance with safety standards, and managing related costs and accountability.

UCR Local Procedure

 This local procedure explains UCR’s requirements for providing protective clothing, equipment, and uniforms when necessary for employees to safely perform their job duties. It outlines campus responsibilities for determining need, issuing items, maintaining accountability, and handling replacement or upkeep.

PPSM-36: Classification of Employees

UC Policy

 This system-wide policy establishes the standards and framework for position classification and the classification review process across the University of California.

UCR Local Procedure

This local procedure explains how UCR classifies positions and provides campus-specific guidance on the availability and process for requesting a classification review.

PPSM-50: Professional Development

UC Policy

  This system-wide policy outlines the University’s commitment to supporting professional development for employees in the Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) personnel programs.

UCR Local Procedure

 This local procedure explains how UCR implements and supports professional development opportunities through campus-specific programs, resources, and processes for eligible employees.

PPSM-51: Reduced Fee Enrollment

UC Policy

 This system-wide policy outlines the University of California’s Reduced Fee Enrollment program, which provides eligible regular status employees with a partial reduction in tuition for approved coursework. It defines eligibility criteria, enrollment limits, and conditions under which reduced fees apply, as well as exclusions such as access to certain student services.

UCR Local Procedure

 This local procedure explains UCR’s Reduced Fee Enrollment Program for eligible employees. It outlines participation requirements, approval processes, and campus guidelines for using reduced-fee educational benefits at the University.

PPSM-60: Layoff & Reduction in Time from Professional and Support Staff Career Positions

UC Policy

This system-wide policy establishes the authority and guidelines for implementing indefinite or temporary layoffs and reductions in time when such actions are necessary to meet the University’s business needs.

UCR Policy

This local procedure, in conjunction with PPSM 60, provides UCR managers and employees with guidance on determining when layoffs are appropriate, the evaluation process for layoff decisions, and alternatives to layoffs on campus.

PPSM-62: Corrective Action - Professional and Support Staff

UC Policy

This system-wide policy defines the types of corrective action that may be taken, including written warning, corrective salary decrease, suspension, and demotion.

UCR Local Procedure

This local procedure provides UCR-specific requirements and procedures for addressing concerns related to the conduct or work performance of regular status staff employees.

PPSM-63: Investigatory Leave

UC Policy

This system-wide policy establishes the University’s guidelines for investigating suspected misconduct by staff employees and taking appropriate administrative action when warranted. It outlines the authority to place an employee on investigatory leave or administrative leave, conduct workplace investigations, and address concerns in a fair and consistent manner.

UCR Local Procedure

This local procedure explains how UCR administers investigatory leave and related actions under PPSM-63. It outlines campus roles, responsibilities, and processes for placing employees on leave during workplace reviews or investigations when appropriate.

PPSM-64: Termination and Job Abandonment

UC Policy

This system-wide policy establishes the University’s framework for employee separation from employment, including voluntary resignation, retirement, job abandonment, release during probation, and involuntary termination when applicable. It outlines notice expectations, final pay considerations, and administrative requirements related to separation actions.

UCR Local Procedure

This local procedure explains how UCR administers employee separations under PPSM-64, including resignation, retirement, termination, and job abandonment. It outlines campus responsibilities, notice expectations, documentation requirements, and procedural steps for managing separation actions.

PPSM-66: Medical Separation

UC Policy

This system-wide policy establishes the standards and process for medically separating a non-probationary career (regular status) employee when the employee is unable to perform the essential functions of the position, with or without reasonable accommodation, due to a disability, and reassignment is not available under PPSM-81 (Reasonable Accommodation).

UCR Local Procedure

This local procedure provides UCR-specific guidance on how the campus administers the medical separation process, including roles, responsibilities, and procedural steps.

PPSM-70: Complaint Resolution

UC Policy

 This system-wide policy establishes the authority, standards, and process for resolving complaints submitted by employees in the Professional & Support Staff (PSS) and Managers & Senior Professionals (MSP) personnel groups.

UCR Local Procedure

 

 This local procedure provides additional UCR-specific guidance and procedural steps that supplement the corresponding system-wide policy for addressing and resolving employee complaints.

PPSM-80: Staff Personnel Records

UC Policy

This system-wide policy establishes the requirements for staff personnel records, including the types of records maintained, access by individuals inside or outside the University, record locations, and retention periods.

UCR Local Procedure

 This local procedure is to provide managers and employees information on how to determine when to give an external or internal reference check.

 

PPSM-81: Reasonable Accommodation

UC Policy

This system-wide policy establishes the University’s framework for providing reasonable accommodations to employees with disabilities through an interactive process. It outlines responsibilities for evaluating accommodation requests, implementing effective accommodations when feasible, and considering reassignment to a vacant position when an employee cannot perform the essential functions of the current role.

UCR Local Procedure

 This local procedure explains how UCR administers reasonable accommodation requests for employees with disabilities under PPSM-81. It outlines campus roles, responsibilities, and processes for engaging in the interactive process, evaluating accommodations, implementing approved accommodations, and considering reassignment when appropriate.

PPSM-82: Conflict of Interest

UC Policy

This system-wide policy addresses activities by employees in the Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) personnel programs that may be considered a conflict of interest.

PPSM-83: Death Payments

UC Policy

 This system-wide policy describes a death benefit payable to eligible survivors or beneficiaries of a deceased employee. It outlines eligibility requirements, payment amounts, the order of beneficiaries who may receive the benefit, and related administrative requirements. The policy applies to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees.

PPSM-84: Lactation Accommodation

UC Policy

 This system-wide policy supports a family-friendly work environment by requiring the University to provide private lactation space, appropriate amenities, and reasonable break time for lactating employees. It also outlines employee request options, supervisor responsibilities, complaint avenues, and protections against discrimination or retaliation related to lactation accommodation.

UCR Guidelines
This local guideline explains UCR’s commitment to providing a supportive environment for employees who need lactation accommodations at work. It outlines procedures for requesting reasonable break time, use of flexible scheduling when appropriate, and access to private, secure, and sanitary lactation spaces on campus. The guideline also identifies available lactation rooms and resources to help employees access support services.

APM-140: Complaint Resolution

UC Policy

 This system-wide policy provides non-Senate academic appointees with a formal process to present and resolve grievances involving alleged arbitrary or capricious administrative actions or violations of applicable University rules, regulations, or Academic Personnel policies.

UCR Local Procedure

 

 This document is UCR’s formal written grievance form for eligible non-Senate academic appointees under APM 140. It is used to submit Step II grievances and Step III appeals involving claims such as arbitrary or capricious administrative actions, violations of University rules or academic personnel policies, adverse employment impacts, and requested remedies. The form also includes sections for representation, review processing, hearing options, deadlines, and administrative tracking by the Grievance Liaison.