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Human Resources Management System

      The Human Resources Management System (HRMS) is a collaboration between Human Resources, Information Technology Solutions (ITS) and our HR system users as part of an ongoing effort to provide the campus with updated HR technology. The objectives of the HRMS include:

      • Centralize UCR developed Staff HR tools into a single software application
      • Provide a similar navigation and user experience as the UCR Career Tracks system
      • Current functionality maintained, and where possible improved
      • Multi-platform accessibility for desktop and mobile devices

      The HRMS is intended for current users of iRecruit, Career Tracks, Job Description System (JDS) and iReview systems who have a designated EACS role. Other users include employees to whom actions are checked out for review and/or approval.

      HRMS Contact Information

      Accessing the Human Resources Management System (HRMS)

      To access the HRMS, click on the link on R’Space under the “Authorized Apps” tab or enter https://hrms.ucr.edu in an internet browser (Chrome and Firefox are recommended; Internet Explorer (IE) is not supported).

      HRMS Modules

      Module
      Description
      Job Code Information
      Formerly UCR’s Title & Pay Plan (TPP) system. The Job Code Information Module is UCR’s online repository of job classifications extended to UCR for use. Using the Job Code Information Module, you can search for available UCR job codes/titles and view the corresponding Fair Labor Standards Act (FLSA) Coverage, Personnel Program, Representation information, Job Standard/Series Concept, Salary Structure & Range, and Additional Pay Types (such as Shift Differentials & On-Call rates) as applicable.
      Job Builder
      Formerly UCR’s Career Tracks (CT) system and Job Description System (JDS). The Job Builder Module is UCR’s online repository of job descriptions. Based on your EACS role(s), using the Job Builder Module, you may be able to initiate a new job description, search, edit and approve modifications to existing job descriptions.
      Recruitment

      Replaces a subset of existing iRecruit functionality. The Recruitment Module is UCR’s online repository of recruitment actions that have been initiated for recruitment.  Based on your EACS role(s), using the Recruitment Module you may be able to initiate, edit, approve, view and search Recruitment actions. Job positing actions are transitioned to iRecruit where recruitment and selection actions are processed.

      Review
      Formerly UCR’s iReview system. The Review Module is UCR’s online staff Reclassification, Reclassification Salary Review, and Equity review system. Based on your EACS role(s), using the Review Module, you may be able to initiate, edit, approve, finalize, view and search Review actions.

      Recognizing the importance and value of our end users’ unique perspectives, opportunities to incorporate user input into the design and implementation was made available. Organization representatives can be found in the HRMS End Users - Organization Representatives webpage.

      HRMS Timeline

      HRMS Tips and News

      Recommended Actions for Department to Prepare for HRMS

      HR Application
      Recommended Action
      Career Tracks (CT)
      • Complete instantiated job descriptions
      • Submit open JDs in progress to Classification Analyst or cancel if no longer needed
      • Add Incumbents to JDs (hired into or multiple)
        • Create additional JDs for employees
      • Initiate job descriptions for employees that do not have a WIP or classified JD
      Job Description System (JDS)
      •  Submit open JDs in progress to Classification Analyst or cancel if no longer needed
      • Add incumbents to JDs (hired into or multiple)
        • Create additional JDs for employees
      • Initiate job descriptions for employees that do not have a WIP or classified JD
      iRecruit
      • Complete or dismiss works in progress (WIPs)
      • Remove default Chair's Associate no longer in accountability structure
      • Close out Route for Finalization recruitments
      iReview
      • Finalize cases where HR has made a recommendation
      • View open In progress actions and route or cancel
      EACS
      • Remove users from iRecruit, CT, JDS and iReview

      HRMS Resources

       Note: For accessing documents on SharePoint please note that: Users who are not using the default NetID@ucr.edu should right-click on the link to the file and copy and paste into a new browser to access the files.