HRMS News
Updated Recruitment Module
We are LIve! In an effort to modernize our human resources technology and continue to comply with policy and federal regulations, Information Technology Solutions and Central Human Resources partnered to rewrite the iRecruit application into the existing Human Resources Management System (HRMS) platform. They enhanced the existing Recruitment module to gain process efficiencies. The rewrite also included the UCR Gender Recognition and Lived Name policy changes, and it went live on February 5th, 2024.
By The Numbers
iRecruit Rewrite Dates & Resources
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MicroLearning Videos
MicroLearning Video Topic Time Introduction to HRMS ATS 15 min HRMS: Process Applications 28 min
HRMS: Finalize Recruitments 9 min HRMS: Cancel Recruitments 9 min HRMS: Search Committee Roles 7 min HRMS: Updated Search Recruitments Function 7 min HRMS: How to Apply and Submit an Application 4 min -
Important Dates
Update
For a better user experience for our candidates we want to be fully integrated in the HRMS system by May 5th please continue to work on closing as many recruitments in iRecruit as soon as possible.
Drop-In Sessions | Completed
Have questions that you need to get answered? Please join our Post Go-Live Support Drop-in sessions to receive guidance on any of the questions you may have at the times listed below:
DATE TIME LOCATION Tuesday, February 20 2:00 – 3:00 p.m. Zoom Meeting - Meeting ID: 912 3955 3504 | Passcode: 506210 Thursday, February 22 1:30 – 2:30 p.m. Zoom Meeting - Meeting ID: 912 3955 3504 | Passcode: 506210 Friday, February 23 2:00 – 3:00 p.m. Zoom Meeting - Meeting ID: 912 3955 3504 | Passcode: 506210 Monday, February 26 10:00 – 11:00 a.m. Zoom Meeting - Meeting ID: 912 3955 3504 | Passcode: 506210 Tuesday, February 27 2:00 – 3:00 p.m. Zoom Meeting - Meeting ID: 912 3955 3504 | Passcode: 506210 Wednesday, February 28 1:30 – 2:30 p.m. Zoom Meeting - Meeting ID: 912 3955 3504 | Passcode: 506210 Thursday, February 29 2:00 – 3:00 p.m. Zoom Meeting - Meeting ID: 912 3955 3504 | Passcode: 506210 Friday, March 1 10:00 – 11:00 a.m. Zoom Meeting - Meeting ID: 912 3955 3504 | Passcode: 506210 TRAINING - COMPLETED
Mark your calendar for the training opportunities in January. You only need to attend one!
- January 23 | 10am – 12pm | Completed
- January 24 | 2pm – 4pm | Completed
- January 25 | 10am – 12pm | Cancelled
- January 30 | 1:30pm – 3:30pm | Completed
- February 1 | 2pm – 4pm | Completed
BLACK OUT DATES - COMPLETED
On the blackout dates listed below, you will have access to the current HRMS iRecruit system, however, jobs will not be able to get posted during this time. Therefore, you may initiate a job in HRMS but it will not get posted until we implement the HRMS ATS.
- January 22 – February 4, 2024 | Completed
GO-LIVE
New HRMS Recruitment ATS and Job Board went live on: February 5, 2024
- FAQs: iRecruit Rewrite
- Recording: iRecruit Rewrite Demo
- Job Aids: Recruitment Module
- Job Aids: Job Boards
- User Guide : HRMS Recruitment
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Checklist: Recruitment
Download the recruitment checklist!
The purpose of this project is to rewrite and replace iRecruit into the existing HRMS application by building on the existing Recruitment Module for Applicant Tracking System and UCR JOBS page. By replacing the iRecruit application with the existing Recruitment Module, it will:
- eliminate the data silos to facilitate better metrics and reporting
- align with the ITS standards for data reporting and data governance
- create an improved, universal design user experience
- minimize downtime and improve system performance
- improve compliance
Recognizing the importance and value of our end users’ unique perspectives, opportunities to incorporate user input into the design and implementation was made available. Organization representatives can be found in the HRMS End Users - Organization Representatives webpage.
UCR’s JOBS site will be updated to enhance the user’s experience. UCR’s JOBS will be equipped with advanced search capability, provide users with an efficient way to narrow down the list of jobs that meet their desired criteria, such as preferred category, schedule, organization, department, and location. By enhancing our JOBS site this will attract the right talent by utilizing keyword optimization and by making the application process more fluid and efficient.
What is the Human Resources Management System
The Human Resources Management System (HRMS) is a collaboration between Human Resources, Information Technology Solutions (ITS) and our HR system users as part of an ongoing effort to provide the campus with updated HR technology. The HRMS consists of the following modules:
HRMS Modules |
Module |
Description |
Contract Out |
The Contract Out Module is UCR's online repository of contracts initiated for Contract. Based on your EACS role(s), using the Contract Out Module you may be able to initiate, edit, approve, view, and search Contract actions. |
Job Code Information |
Formerly UCR’s Title & Pay Plan (TPP) system. The Job Code Information Module is UCR’s online repository of job classifications extended to UCR for use. Using the Job Code Information Module, you can search for available UCR job codes/titles and view the corresponding Fair Labor Standards Act (FLSA) Coverage, Personnel Program, Representation information, Job Standard/Series Concept, Salary Structure & Range, and Additional Pay Types (such as Shift Differentials & On-Call rates) as applicable. |
Job Builder |
Formerly UCR’s Career Tracks (CT) system and Job Description System (JDS). The Job Builder Module is UCR’s online repository of job descriptions. Based on your EACS role(s), using the Job Builder Module, you may be able to initiate a new job description, search, edit and approve modifications to existing job descriptions. |
Recruitment |
Replaces a subset of existing iRecruit functionality. The Recruitment Module is UCR’s online repository of recruitment actions that have been initiated for recruitment. Based on your EACS role(s), using the Recruitment Module you may be able to initiate, edit, approve, view and search Recruitment actions. Job positing actions are transitioned to iRecruit where recruitment and selection actions are processed. |
Review |
Formerly UCR’s iReview system. The Review Module is UCR’s online staff Reclassification, Reclassification Salary Review, and Equity review system. Based on your EACS role(s), using the Review Module, you may be able to initiate, edit, approve, finalize, view and search Review actions. |
Recognizing the importance and value of our end users’ unique perspectives, opportunities to incorporate user input into the design and implementation was made available. Organization representatives can be found in the HRMS End Users - Organization Representatives webpage
HRMS Resources
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