Human Resources

Demographic Data Transmission Documents

• California Demographic Data Transmittal Form (U5605)

• California Demographic Data Transmittal Form (U5605) Implementation Guidelines & PPS Procedures

• California Demographic Data Transmittal Form (U5605) Implementation Guidelines & Web New Hire Procedures

Employment Contracts

• Contract for Exempt Manager and Senior Professional (MSP) Position

• Contract for Non-Exempt Manager and Senior Professional (MSP) Position

• Contract for Exempt Professional & Support Staff (PSS) Position

• Contract for Non-Exempt Professional & Support Staff (PSS) Position

Offer Letters

COVID-19 Vaccination Job Posting Language

Effective October 1, 2021, UCR has incorporated the following job posting language that has been reviewed and approved by UC Legal and UC Benefits/Retirement as of September 24, 2021.

As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is eight weeks after their first date of employment. 

All new hire packets must include the Pandemic Statement which is an acknowledgement that all new hires will comply with all of the University of California public health directives related to COVID-19.

The Pandemic is offered in two versions:

• Pandemic Statement - Remote Work Eligible
• Pandemic Statement - Remote Work Non-Eligible

• Sample Hiring Bonus Language

• Sample Offer Letter - Academic Student Employees (BX) with Benefits

• Sample Offer Letter - Academic Student Employees (BX) without Benefits

•  Sample Offer Letter - Career Position Non-Rep(99) with Benefits

•  Sample Offer Letter - Career Position Non-Rep(99) without Benefits

• Sample Offer Letter - Clerical and Allied Services(CX) with Benefits

•  Sample Offer Letter - Clerical and Allied Services(CX) without Benefits

•  Sample Offer Letter - Health Care Units (EX, HX, and NX) with Benefits

• Sample Offer Letter - Health Care Units (EX, HX, and NX) without Benefits

• Sample Offer Letter - Non-Senate Instructional (IX) with Benefits

• Sample Offer Letter - Non-Senate Instructional (IX) without Benefits

• Sample Offer Letter - Physicians, Dentists and Podiatrists (DX) with Benefits

• Sample Offer Letter - Physicians, Dentists and Podiatrists (DX) without Benefits

• Sample Offer Letter - Postdoctoral Scholars (PX) with Benefits

• Sample Offer Letter - Postdoctoral Scholars (PX) without Benefits

• Sample Offer Letter - Professional Librarians (LX) with Benefits

• Sample Offer Letter - Professional Librarians (LX) without Benefits

• Sample Offer Letter - Rehired Retiree (Monthly Retirement Income)

• Sample Offer Letter - Rehired Retiree (Lump Sum Cashout)

• Sample Offer Letter - Research Support Unit (RX) with Benefits

• Sample Offer Letter - Research Support Unit (RX) without Benefits

• Sample Offer Letter - Service Unit (SX) with Benefits

• Sample Offer Letter - Service Unit (SX) without Benefits

• Sample Offer Letter - Skilled Crafts(K5) with Benefits

• Sample Offer Letter - Skilled Crafts(K5) without Benefits

• Sample Offer Letter - Technical Unit (TX) with Benefits

• Sample Offer Letter - Technical Unit (TX) without Benefits

• Sample Retention Bonus Language

Others

• Affiliate Background Check Authorization Form

• Agency Background Request Form

• Authorization to Release Information Form

• Critical Position Questionnaire

• Employment Application
  • Supplemental Student Application

• Employment of a Near Relative Form
  (please visit docusign.com for this form)

• Exit Interview Model Communication

• Staff Recruitment Selection Hiring Checklist

• Interview Evaluation Notes Weighting Sheet

• Live Scan Request Form

• Meal Break Waiver Agreement

• Parental Consent to Perform Background Check on a Minor

• Preliminary Screening Template

• Recruitment Waiver Form

• Reference Checking Form

• Remote Hire Notary Notice Form

• Retired Employee Approvals Form

• Schedule C - Authorized Personnel Form

• Skills and Competency Interview Rating Sheet - weighted

• Skills Set Analysis Form for Internal Promotion Request

• UCRP Rehired Retiree Election Form

• Volunteer Background Check Authorization Form