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7 Things New Employees Need to Know

 

SCOTTY BEAR

WELCOME TO UC RIVERSIDE

Onboarding is a vital first step. It began before you arrived and will continue for months to come. Onboarding is designed to integrate you into the UCR community and to connect you with people, tools, and resources. These seven things will help guide you through the process by providing essential resources.

Please note that different units may require additional information, trainings, etc. Please visit your Shared Service Center or contact your supervisor.

Resources

7 Things New Employees Need to Know 

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Visit the Onboarding Roadmap Page

employee Roadmap  

Supervisor Roadmap

Benefits

If you are a new hire of the University of California (UC), your first day of active employment typically marks the beginning of the 31-day Period of
Initial Eligibility (PIE). Your PIE often does not coincide with the Open Enrollment period for all employees (October through November of each year).

In the UCPath portal, navigate to > Health and Welfare > Enroll in Benefits. After clicking Submit from the online form, your enrollment is complete. Your benefit elections will appear in UCPath on the next business day. 

Retirement

Elect your University of California Retirement Plan (UCRP) plan right away (within 90 days) – don’t wait! For all your retirement questions contact Fidelity Investments Retirement Counselor to discuss options at (800) 558-9182. Retirement service credit will not begin accruing until you enroll in a retirement plan.
Resources
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For more information on the benefits offered by UC and UCR please visit: New Faculty and Staff Website

 

New Employee Benefits Orientation

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UC Riverside’s New Employee Benefits Orientation (NEBO) is essential for employees to attend. If you are a faculty or staff member eligible for full benefits and non-postdoc, please join us to learn about UC’s Health & Welfare Benefits. We will provide detailed information and highlight the UC comprehensive benefits package. You may attend in-person or via Zoom.

How to Attend:
  • In-Person Registration: You must register for the in-person class via the UC Learning Center
  • Zoom: You may simply click on the Zoom link: https://ucr.zoom.us/j/9252533750
  • When: Fourth Thursday of the month, except November and December which will be the third Thursday of the month due to the holiday schedule conflict.
  • Where: Hinderaker Basement Room 0154

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 TRANSPORTATION & PARKING

 

How does parking shape city planning? | Intertraffic

All motorized vehicles must have a valid University of California, Riverside (UCR) parking permit when parking on UCR property.

Permits for students, faculty, and staff are lot specific. Lot entrance signs will display the appropriate permit required in each lot.

Where can I purchase my parking permit?
  • The employee should contact parking at 951-827-8277 to purchase a permit once they have a guest account with vehicle information.
  • TAPS Office: 683 Linden Street, Riverside, CA 92521 | TAPS Phone: 951-827-8277

Parking costs are collected via payroll deduction (pre-tax)

  • Please note: UCPath takes about a month for new hires’ accounts to show active in parking’s system. Because of this, they cannot offer permits deducted through payroll unit this account is established.

Because of the 1-month delay from UCPath, Parking offers one-month parking permits to new hires of staff that must be paid within 24 hours of purchase .

  • To obtain this 1-month parking permit you will need to create a guest account and add your vehicle(s) to the account.
  • Once this account is established, parking will be able to issue you a virtual permit. Please note: that upon entering the vehicle(s) to an account, the VIN number is not required if they have a license plate number.
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EDUCATIONAL BENEFITS

 

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  • Here are some of the perks of being a UCR employee:
  • Access to training and development programs.
  • Reduced-fee enrollment or discounts on courses.
  • Access to UCR's academic curriculum for employees meeting academic eligibility criteria.
  • In some cases, employees may also be able to arrange time or an alternative work schedule to attend classes.

For more information visit: https://hr.ucr.edu/employee-resources/ucr-discounts

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MANDATORY COURSES*

 

ALL AVAILABLE ON THE UC LEARNING CENTER (UCLC) 

*Your department may require additional mandatory training courses. Those trainings will be listed in the university's UCLC (also known as LMS).

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 UCR Staff Orientation

Orientation provides UCR staff with a historical and visionary overview and hear about important programs, research, and the many opportunities available to you as part of the UCR community. Recommended for: New Employees to UCR.

rEGISTER ONLINE 

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PAY, DIRECT DEPOSIT & FEDERAL WITHOLDING

PAY, TIMESHEETS & HOLIDAYS

UC exempt employees receive monthly pay checks and non-exempt employees receive bi-weekly pay checks. For information on regular pay day schedules, please follow this link

TARS

Time & Attendance Reporting System (TARS)

At UCR, employees use the Time & Attendance Reporting System (TARS) to track and report their hours worked, vacation time, sick leave, and overall attendance.

Monthly Employees

Monthly employees report their vacation and sick leave usage rather than hours worked. Each month, these employees submit one timesheet per pay period, regardless of how many jobs they have at UCR. If a monthly employee holds multiple positions, the supervisor for their primary job is responsible for approving the timesheet.

Bi-Weekly Employees

Bi-weekly employees report hours worked and leave taken for each day and each job. These employees also submit one timesheet per pay period, but if they have multiple positions, the system will display each job separately on the same timesheet.

Supervisor Responsibilities

Supervisors are responsible for reviewing and approving employee timesheets once submitted, including any adjustments made during the pay period.

Submission to UCPath

Once completed and approved, all timesheets are submitted directly to UCPath for payroll processing.

Resources

Need Help with TARS?

For assistance with using the TARS system and submitting your timesheet, be sure to check out our helpful tutorial videos:

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 How to Complete Your Monthly Timesheet in TARS Video

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 How to Complete Your Bi-Weekly Timesheet in TARS Video


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 Calendars, Payroll website


Accessing TARS

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 Employees can access TARS through the R’Space or visit http://timesheet.ucr.edu.

 

DIRECT DEPOSIT & FEDERAL WITHHOLDING:

Follow the steps below to sign up or making changes to your direct deposit or federal witholdings. 

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Navigate to rspace.ucr.edu

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Go to tab that reads Authorized Apps

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Click the UCPath Portal

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Select University of California, Riverside

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Go to Income and Taxes

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Select Direct Deposit enter information

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Enter the new information and save the record

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Go to Income and Taxes

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Select Federal Withholding (W-4) enter information

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Enter the new information and save the record

Be aware of the following factors when making or revising the direct deposit request: 

You will need to contact the UCPath Center if you enter incorrect information and request to update the account on the same day.

You can only edit your Direct Deposit account information once per day.

You will receive a confirmation notification once you have added or changed your direct deposit settings.

Please note that even after signing up for direct deposit you may receive one additional paper paycheck. 

IF YOU NEED ASSISTANCE, CONTACT THE UCPATH PORTAL BY SUBMITTING AN INQUIRY.
1.Navigate to rspace.ucr.edu 2. Go to tab that reads Authorized Apps 3. Click the UCPath Portal 4. Click on Ask UCPath Center on the right-hand corner of your dashboard 5. The following screen will read: How can we help you today? 6. Proceed by clicking on “For Me”
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VACCINES

 

As a UC employee, you will be required to comply with all applicable university policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. For information on how to submit proof of vaccination or to waiver option, please visit the EHS Q&A Site.
If you have questions, please contact Karla Hill at: Karla.Hill@ucr.edu.

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Shared Service Center Resources

Certain units have further instructions and information. For more resources please visit your Shared Service Center Website below.