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Remployment of UC Retired Employees into Staff Positions

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Procedure

Step One

For actions within policy, the following documents must be completed and submitted to Human Resources at least 30 days in advance of the appointment begin date:

  1. The completed and signed Retired Employees Approvals Form - UBEN 138. Required signatures include the Department Head and Dean/VC/CFAO.
  2. When completing the University Need section, include:
    •  The purpose/function of the position which fulfills the university need;
    • The education, experience and skill the retiree possess; and
    • Any barriers to filling the position via recruitment.
  3. c.  A copy of the completed UCRP Reemployed Retiree Notification Form - UBEN 1039 must accompany the approvals form for all rehired retirees who are receiving monthly UCRP payments (not required for those who elected to receive a lump sum).
    • d.  A job description for the position being filled by a retiree.
Step Two
Human Resources will review and forward a recommendation to the Vice Chancellor - Planning, Budget and Administration for final determination.
Step Three
Human Resources will send the final determination to the designated individual within the organizational unit.
Step Four
Rehired Retirees shall not begin a rehired retiree appointment or extension without the final approval from Human Resources, the Vice Chancellor - Business and Administrative Services, and if necessary, the Chancellor.  Note: Actions that are considered variations from policy (exceptions) are not anticipated, and will require additional justification and approval by the Chancellor.

Additional Information

  • Effective December 1, 2016, rehired retiree appointments will generally be established with a non-exempt appointment status.
  • Reemployment beyond 24 cumulative months (except for those rehired into career appointments) will be considered an exception to policy.
  • If a retiree is to be hired into a career appointment, a recruitment is required and the retiree must suspend their monthly retirement installments (lump sum cash-out retirees cannot be rehired into a career appointment).
  • UC retirees can be hired as Independent Contractors or Consultants (IC/C) provided this method is not used to circumvent policy. Examples of circumventing the policy include hiring an IC/C UC retiree:
    • to do work that is the same/similar to work that is typically done by employees, or
    • to do work that is the same or similar to work the UC retiree did at the university prior to retiring.

 

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