University of California, Riverside

Human Resources

UCR Local Procedure 22: Probationary Period

UCR Local Procedures 22: Probationary Period
March 1, 2019

I. Summary
   The University of California, Riverside is committed to providing local procedures that describe the terms of the probationary period for employees in the Professional & Support Staff personnel group.
II. Related Policies and References
  A. Personnel Policy-2: Definition of Terms
  B. Personnel Policy-21: Appointment
  C. Personnel Policy-22: Probationary Period
  D. Personnel Policy-23: Performance Appraisal
  E. Personnel Policy-61: Release During the Probationary Period or From Limited, Casual/Restricted and Floater Appointments
III. Procedures
  A. Probationary Period Duration

All professional and support staff employees who hold career appointments shall serve a probationary period. The probationary period is completed following six months of continuous service at one-half time or more without a break in service.

  B. Probationary Period Credit
  1. An employee whose appointment converts from limited to career will receive credit toward completion of the probationary period equal to the time spent in the limited appointment provided that the limited appointment was in the same position with the same supervisor.
  2. If an employee holds multiple limited appointments, at the point the limited appointments are designated career appointments the employee will receive credit toward completion of the probationary period equal to the time spent in the same position with the same supervisor for each of the appointments.
  3. An employee whose appointment changes from contract to career will not receive credit toward completion of the probationary period. PPSM-22: Probationary Period does not provide for hours on contract pay status to be credited toward probationary periods. Once a contract employee is hired into a Professional and Support Staff (PSS) career appointment, the probationary period will begin.
  C. Performance Evaluations & Documentation Upon Completion of the Probationary Period
    Probationary Career Staff shall be provided with a written performance appraisal:
  1. During the probationary period (recommended to be at the midpoint of the probationary period)
  2. When there is a question concerning an employee's performance or conduct
  3. An employee who has satisfactorily completed the probationary period shall be informed in writing (optional template) of the attainment of regular employee status
  D. Extension of Probationary Period
  1. Under appropriate circumstances as noted in Personnel Policy 22.F, the employee's probationary period may be extended following consultation between the department and Human Resources/Labor Relations.
  2. Extension of the probationary period shall be determined separately for each position in the case of employees holding multiple career appointments.
  3. Such an extension shall be for a specific period of time not to exceed three (3) months.
  4. Prior to the completion of the probationary period, the employee shall be informed in writing of the reason for, and the period of, the extension.
IV. Responsibilities
  A. Departments
  1. Timely evaluation of employees during the probationary period.
  2. Consult with Employee & Labor Relations when necessary.
  B. Employee & Labor Relations
    Provide training, advice and counsel to departments

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