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HR Monthly Digest

Making Excellence Inclusive

2019 Chancellor's Diversity Certificate Program

The Making Excellence Inclusive (MEI) Diversity Certificate Program is a seven-month program in which participants learn about the complexities of UCR’s diversity challenges.

This program will guide participants through a series of learning activities designed to make the subject matter “come to life.” The program is developed around the belief that individuals learn most effectively when they discover, understand and apply their new knowledge to the real world situations they face in the university environment.

Eligible participants must have:

  • Completed their probationary period
  • Endorsement for participation from their department.
    • Please be sure that you and your supervisor are willing to make the necessary commitment for successful completion of the program.
When is it
  • The MEI program runs from January 2019 through August 2019.
  • Application deadline:  January 14, 2019

This program is being sponsored by the Office of the Chancellor, Associate Vice Chancellor for Diversity and Inclusion and UCR Human Resources.

For more information about the program, session topics and dates and eligibility requirements, please view the Making Excellence Inclusive brochure.

2018-2019 Winter Holiday Closure

As in previous years, UCR plans to observe a Winter Holiday Closure during the 2018-2019 holiday season.

The campus is scheduled to close beginning Saturday, December 22, 2018 and will reopen on Wednesday, January 2, 2019. Four (4) University-paid holidays will be observed while the campus is closed. However, three days (December 26 through 28, 2018 are considered curtailment leave days and are not paid holidays. For more information, read the campus announcement.

Revised PPSM Policies: PPSM-20: Recruitment and Promotion, PPSM-21: Selection and Appointment, and PPSM-30: Compensation

Effective November 20, 2018, the Office of the President issued revisions to PPSM Policies: PPSM-20, PPSM-21, and PPSM-30. The revised policies are available online on the HR Policies and Local Procedures website as well as on the Office of the President website

If you have questions regarding these policies, please send an email to hrpolicy@ucr.edu.

UC support for those affected by the California wildfires    

President Janet Napolitano has released an announcement regarding the impact of the wildfires on UC employees and students.

As California's destructive fire season continues, UC’s benefits partners have reaffirmed their commitment to meeting the needs of those affected by the wildfires throughout California. If you need extra assistance, please contact your plan directly. Contact information is available at the UC Plan Contacts web page. Customer service representatives will do their best to offer the help you need as quickly as possible.

Accessing your retirement savings for emergency expenses

If you or a family member live or work in one of the areas devastated by California wildfires, you may be able to use some of your UC 403(b) or 457(b) Plan funds to help you with expenses and rebuilding. Please contact Fidelity Retirement Services at 866-682-7787 regarding relaxed rules for loans and hardship withdrawals for employer-sponsored retirement savings plans like UC’s.

Please refer to the Summary Plan Descriptions, or contact Fidelity, to learn more about standard loan and hardship distributions available under the 403(b) Plan PDF and unforeseeable emergency withdrawals under the 457(b) Plan PDF.

Replacing lost prescriptions

If you have lost an essential prescription medication in the fire, you or your pharmacy may call your pharmacy benefits administrator and request an emergency supply. You may also request a change of address for your home delivery, or a transfer to pick up your prescription at a network pharmacy.

Seeking medical, dental or vision care

If your medical facility is closed due to the fires, or if you have left the area and are unable to see your usual medical or dental provider, please call your plan’s customer service representative for help finding a provider near you.

Any active VSP member in need of eye care and/or replacement glasses due to the wildfires can call VSP Member Services at 800-877-7195. Individuals without VSP coverage needing eye care assistance can contact their local American Red Cross chapter and request a free VSP eye care voucher.

Emotional health support

There are a number of options available to those who need emotional support coping with stress and loss caused by the wildfires. Please contact your Faculty and Staff Assistance Program or your behavioral health plan for a referral. 

Optum Behavioral Health is offering a free emotional-support help line for those affected, regardless of plan membership. The toll-free number (866-342-6892) will be open 24 hours a day, seven days a week, for as long as necessary. Callers may also receive referrals to community resources to help them with specific concerns, including financial and legal matters.

Legal Resources to help your recover

Regardless of whether you have legal insurance through UC, you can visit ARAGlegal.com/fires for resources to help you with the legal and financial issues caused by a fire. The site includes how to protect your rights as a homeowner or renter, who to contact for assistance, what to do if you’re the victim of a scam and more.

If you’re a current ARAG legal insurance member, please call ARAG Customer Care at 800-828-1395 or send an email to service@ARAGlegal.com for help in dealing with this disaster.

Claims for loss of life or property, disability

UC faculty or staff who have an auto, homeowner or renter’s policy with California Casualty and have been forced to evacuate their home, suffered smoke damage, or suffered other fire related damage, please call 800-800-9410. Press 4 when prompted or remain on the line to be transferred to a claims specialist who will quickly assist you.

If you are a UC employee impacted by the fires and you have a current disability claim, Lincoln Financial (formerly Liberty Mutual) will support you by:

  • Exercising leniency with regard to providing notice of loss, proof of loss, medical record due dates and appeal deadlines
  • Accepting a verbal change-of-address (with appropriate information to establish identity)
  • Offering option to activate direct deposit for short-term disability
  • Waiving the 10-day waiting period for stop-payment procedures and reissuance of benefits

Lincoln Financial will send a special email message to claimants (who have provided an email address) covering the above information and providing alternate contact information.

Prudential stands ready to assist with any life or AD&D claim issues that might need special handling of any kind.

Contact information for UC plans

PPO plans
  • Medical and pharmacy (Anthem): 844-437-0486
  • Behavioral health (Anthem): 844-792-5141
HMO plans
Medical and pharmacy
  • Health Net Blue & Gold: 800-539-4072
  • Health Net Seniority Plus: 800-539-4072
  • Kaiser Permanente: 800-464-4000
  • Kaiser Senior Advantage: 800-443-0815
  • Western Health Advantage (WHA): 888-563-2252
Behavioral health
  • Optum Behavioral Health (Health Net Blue & Gold, Kaiser Permanente, WHA): 888-440-8225
  • Kaiser: Call your local clinic
Other plans
  • Delta Dental: 800-777-5854 (PPO); 800-422-4234 (HMO)
  • Vision Service Plan (VSP): 866-240-8344
  • California Casualty: 800-800-9410
  • Lincoln Financial (formerly Liberty Mutual): 800-838-4461
  • Prudential: 800-524-0542
  • Fidelity Retirement Services: 866-682-7787 

You may also access this information via UCnet: Emergency Support from UC's Benefits Plan webpage.

Local Procedure 80: Staff Personnel Records

Local Procedure 80: Staff Personnel Records, which applies to staff employees in the Professional & Support Staff and Managers & Senior Professionals personnel groups and to Senior Management Group members was revised and published on October 23, 2018. The local procedures align with the University's objectives to ensure staff personnel records are maintained with accuracy, relevance, timeliness, and appropriate and reasonable safeguards to ensure security and confidentiality. For more information visit UCR Local Procedure 80: Staff Personnel Records.

Local Procedure 20: Recruitment and Promotion

Local procedure 20: Recruitment and Promotion, which applies to staff employees in the Professional & Support Staff and Managers & Senior Professionals personnel groups and to Senior Management Group members was revised and published on October 8, 2018. The local procedures align with the University's affirmative action and equal employment opportunity objectives, clearly state when recruitment is and is not required, and allows for internal promotion without recruitment when applicable criteria are met. For more information visit UCR Local Procedure 20: Recruitment and Promotion.

Employee Comment Period - Proposed Revisions to Presidential Policy BFB-RMP-7 Protection of Administrative Records Containing Personally Identifiable Information

The Office of the President has proposed revisions to Presidential Policy BFB-RMP-7, Protection of Administrative Records Containing Personally Identifiable Information. The policy includes the following key issues:

  • Combines and updates BFB-RMP-7, Privacy of and Access to Information Responsibilities; BFB-RMP-11, Student Applicant Records; and BFB-RMP-12, Guidelines for Assuring Privacy of Personal Information in Mailing Lists and Telephone Directories
  • Incorporates the UC Statement of Privacy Principles and Values
  • Clarifies the roles of Privacy Officials, Records Management Coordinators and Information Practices Coordinators

Links to the redline and clean copy of the proposed policy are available below:

Employees covered by this proposed policy who wish to provide comments may contact Mary White at extension 2-2622 or send an email to hrpolicy@ucr.edu by Friday, December 14.

Employee Comment Period - Proposed Revisions to Presidential Policy BFB-BUS-46

The Office of the President has proposed revisions to Presidential Policy BFB-BUS-46. The key issues addressed by the proposed revisions to the policy include:

  • The inclusion of the California Department of Motor Vehicles (DMV) Negligent Operator Treatment System (NOTS) as a standard for eligibility to drive on behalf of the University.
  • Implementation will apply to all drivers on University business - not solely employees.
  • Establishment of Vehicle Collision Review Committees to review collisions, determine preventability and promote driver safety awareness.
  • Establishment of guidelines for drivers involved in preventable collisions including training, suspension and potential revocation of driving privileges.

Links to the redline and a clean copy of the proposed policy are available on the website:

Employees covered by this proposed policy who wish to provide comments may contact Mary White at extension 2-2622 or send an email to hrpolicy@ucr.edu by Friday, December 14.

Employee Comment Period - Proposed Presidential Policy on the Principles of Accountability with Respect to Financial Transactions

The Office of the President has proposed revisions to Presidential Policy on the Principles of Accountability with Respect to Financial Transactions. The policy is a codification of an existing UCOP financial policy that is currently posted on the Office of the Chief Financial Officer website.

The key issues are:

  • Existing finance policy was rewritten to follow the 2013 Committee on Sponsoring Organizations of Treadway Commission ("COSO") Integrated Control-Integrated Framework;
  • Policy provides an overview of financial accountability, financial management, data integrity, and compliance associated with financial transactions throughout the University. Campuses in turn should develop policies and procedures to ensure these financial transaction accountability principles are met;
  • There is a chart of functions and responsibilities for key areas and roles within the campus, and 
  • There are financial principles that all employees with financial transaction authority redelegated to them should adhere.

Links to the redline and clean copy of the proposed policy are available below:

Employees covered by this proposed policy who wish to provide comments may contact Mary White at extension 2-2622 or send an email to hrpolicy@ucr.edu by Friday, December 14.

2018-19 UCR Merit Increases

UCR will implement a 3% merit based salary program for non-represented staff for FY2018-19. Increases will be retroactively effective to July 1, 2018 for monthly and biweekly paid staff. The anticipated payout date reflecting this merit increase is August 22nd for biweekly paid staff and August 31st for monthly paid staff.

In President Napolitano’s communication to UC Chancellors regarding this year’s salary program, she continues to emphasize that salary increases must be based on individual performance and contribution. UCR has been working to create a consistent culture across the campus that provides merit based pay as a mechanism to recognize and incentivize excellent performance and contributions. Based on input from campus workgroups, we have continued to refine our performance appraisal rating process to measure performance against objective behavioral standards and achievement of pre-established goals. Each organizational unit has been asked to calibrate performance ratings for consistent application, in order to recognize and reward truly exceptional work.

For more specific instructions regarding this year's implementation, please review the Merit Program Instructions to Organizational Units.

New California Law AB 168 Prohibits Salary History Inquiries

On October 12, 2017, Governor Brown signed into law AB-168 a state-wide ban on employer inquiries into an applicant's salary history. The legislation, which became effective on January 1, 2018, is intended to address inequity in pay practices based on gender and other protected class designations such as race, age and disability. The regulations include the following:

  • Prohibit an employer from relying on salary history information of an applicant for employment as a factor in determining whether to offer employment to an applicant or what salary to offer an applicant.
  • Prohibit an employer orally or in writing, personally or through an agent, from seeking salary history information, including compensation and benefits, about an applicant for employment.
  • An employer must provide the pay scale for a position to an applicant applying for employment upon reasonable request.
How does this new law affect UC?
  • At UCR, questions regarding prior salary have been removed from the employment history section of the employment application in iRecruit. 
  • Salary history will also be suppressed on applications completed prior to December 29, 2017 however, if that historical data is needed for audit purposes, it will be retrievable by Information Technology Solutions (ITS). 
  • Please modify any pre-screening or interview documents you are currently using which contain any questions regarding an applicant’s salary history (including benefits and other compensation) by removing the question(s) or change to inquire about the applicant’s desired salary: “What are your salary expectations for this position?”.

While AB 168 does not apply to applicants whose pay history may be publicly available under federal or state law through, for example California’s Public Records Act or the federal Freedom of Information Act, employers are prohibited from relying solely on prior salary information to justify any disparity in compensation.

How should pay be determined in the absence of prior salary information?

Determining where an applicant should fall within the salary range should be based on their education and experience beyond the minimum qualifications for the role as well as the candidate’s skills, knowledge and abilities to perform the essential functions of the job.  These can be obtained by utilizing behavioral interview questions to ensure that candidates possess the knowledge, skills and abilities to successfully carry out the responsibilities of the position.

For assistance in developing behavioral interview questions, please contact your Talent Acquisition Representative in Central Human Resources.  Once a candidate has been selected for hire, offers can be formulated utilizing the guidance contained in UCR Local Procedure for PPSM 30 and the associated Compensation Calculator.  For additional guidance, you may also reach out to your assigned Total Compensation consultant in Central Human Resources.     

If you have questions, please contact Quincy Kinsey, Director of Talent Acquisition at (951) 827-3127 or by email at quincy.kinsey@ucr.edu.

Assembly Bill 168 - UC Updates - February 2018

In support of the University's decision to comply with Assembly Bill 168 (AB 168) as it pertains to staff hiring, Systemwide HR published guidance and information about the law as well as an implementation toolkit on the Systemwide HR webpage. The updates apply to SMG, MSP, PSS, Union and Non-Union staff. For a list of resources or additional information, visit the Systemwide HR webpage.

The University of California adjusted policies and practices to fully implement the changes. For more information on AB-168 click here.

News Archive

Organizational Charts

Human Resources is responsible for managing the overall Organizational Chart process for the UCR campus. This includes providing a web location where the most up-to-date, standardized campus organizational charts can be found.  In addition, the process for submitting changes or updating Organizational Charts is provided.

Organizational Chart Change Request

If you would like to make a change or update your Organizational Chart, please visit the UCR Organizational Charts Change Request page. This page contains the information needed to assist you in processing your change request.

Campus Organizational Charts

Name

Title

Telephone

Email

Jadie Lee

Associate Vice Chancellor (951)
827-1431
jadie.lee@ucr.edu
Judy Abbey

Executive Assistant

(951)
827-5080
judith.abbey@ucr.edu

Equal Employment & Affirmative Action

Nicole Butts Director of Equal Employment and Affirmative Action (951)
827-2673
nicole.butts@ucr.edu
Angela Walker Administrative Assistant

(951)
827-5604

angela.walker@ucr.edu
Willis Harris EEO Generalist & Diversity Coordinator

(951)
827-9190

willis.harris@ucr.edu
Olga Snopok Equal Employment & Affirmative Action Data Analyst

(951)
827-7431

olga.snopok@ucr.edu
Vacant Equal Employment & Affirmative Action Compliance Specialist    
Vacant Equal Employment & Affirmative Action Compliance Specialist    

Benefits

John-Stephen Henderson Director of Compensation and Benefits (951)
827-2256
john.henderson@ucr.edu
Tina Rodriguez Benefits Lead (951)
827-5086
tina.rodriguez@ucr.edu
Ranada Palmer Health Care Facilitator (951)
827-2636
ranada.palmer@ucr.edu
Kimberly Grossmann Administrative Assistant Confidential (951)
827-3577
kimberly.grossmann@ucr.edu

Total Compensation

John-Stephen Henderson Director of Compensation and Benefits (951)
827-2256
  john.henderson@ucr.edu
Scott Biggerstaff Compensation Analyst (951)
827-1441

scott.biggerstaff@ucr.edu

Deborah Page Compensation Analyst (951) 827-3128

deborah.page@ucr.edu

Jennifer Poliakon Compensation Analyst (951)
827-4720

jennifer.poliakon@ucr.edu

Kimberly Grossmann Administrative Assistant Confidential (951)
827-3577

kimberly.grossmann@ucr.edu

Disability Management

Demetrius Patrick Disability Management Coordinator (951)
827-2561
demetrius.patrick@ucr.edu

Employee & Labor Relations

Alex Najera

Director of Employee & Labor Relations

(951)
827-4721
alex.najera@ucr.edu
Paul Wood

Employee & Labor Relations Representative

(951)
827-5092
paul.wood@ucr.edu
Kristin Branson Employee & Labor Relations Representative (951)
827-5091
kristin.branson@ucr.edu
Lisa Dye Employee & Labor Relations Representative (951)
827-4998
lisa.dye@ucr.edu
Karen Logue Employee & Labor Relations Representative (951)
827-5272
karen.logue@ucr.edu
Michael Duenas Employee & Labor Relations Representative (951)
827-1414
michael.duenas@ucr.edu
Mariela Bridges Administrative Assistant Confidential (951)
827-3641
mariela.bridges@ucr.edu

Ergonomics

Clyde Blackwelder

Ergonomist

(951)
827-3010

clyde.blackwelder@ucr.edu

Policy & Communications

Mary White Principal HR Policy & Communication Analyst (951)
827-2622
mary.white@ucr.edu
Jorge Sanchez HR Data, Program & Communications Specialist (951)
827-3195
jorge.sanchez@ucr.edu

Employee and Organizational Development

Vacant

Director of Employee & Organizational Development (951)
TBD
 

Seana Nunez-Grider

Trainer (951)
827-1442
seana.nunez@ucr.edu

vacant

Principal Learning & Development Consultant    

Marilyn Parker

LMS Administrator (951)
827-7395
marilyn.parker@ucr.edu

Yvonne Yanes

Administrative Assistant Confidential (951)
827-4794
 yvonne.yanes@ucr.edu

Talent Acquisition & Diversity Outreach

Quincy Kinsey Director of Talent Acquisition & Diversity Outreach (951)
827-3127
quincy.kinsey@ucr.edu
Vacant Employment Representative    
Emma Geach Employment Representative

(951)
827-3575

emma.geach@ucr.edu
Paul Pena Employment Representative

(951)
827-1430

paul.pena@ucr.edu

 UCPath

Heidie Rhodes UCPath HR Implementation Manager (951)
827-2463
heidie.rhodes@ucr.edu
Puja Pannu UCPath Communication Lead (951)
827-5076
puja.pathak@ucr.edu
Paul Pena UCPath Recruitment Coordinator (951)
827-1430
paul.pena@ucr.edu
Lora Lopez Organizational Change Liaison

(951)
827-7529

lora.lopez@ucr.edu
Shannon Minter Principal HR Business Analyst

(951)
827-2620

shannon.minter@ucr.edu
Kathleen Cool UCPath Principal Trainer

(951)
827-7528

kathleen.cool@ucr.edu
Lorena Velasquez UCPath SME

(951)
827-7507

lorena.velasquez@ucr.edu

Return to Work

Veronica Luna Return to Work Coordinator

(951)
827-4722

 veronica.luna@ucr.edu

Wellness

Julie Chobdee Benefits Analyst - Wellness (951)
827-1488
julie.chobdee@ucr.edu

WorkStrong

Ed Marchall Occupational Wellness Specialist (951)
827-5106
edward.marchall@ucr.edu

Workplace Health & Wellness

Demetrius Patrick Workplace Health & Wellness Manager (951)
827-2561
demetrius.patrick@ucr.edu
Julie Chobdee Benefits Analyst - Wellness (951)
827-1488
julie.chobdee@ucr.edu
Clyde Blackwelder Ergonomist (951)
827-3010
clyde.blackwelder@ucr.edu
Ed Marchall Occupational Wellness Specialist

(951) 
827-5106

edward.marchall@ucr.edu
Veronica Luna Return to Work Coordinator (951)
827-4722
 veronica.luna@ucr.edu
Kathy Mosley Administrative Assistant Confidential (951)
827-2336
kathy.mosley@ucr.edu

Other

Webmaster    

webmaster@fboitservice.ucr.edu

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General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

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Department Information

Human Resources
1201 University Ave., Suite 208
Riverside, CA 92507

Tel: (951) 827-5588
Fax: (951) 827-2672

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