University of California, Riverside

Human Resources

Performance Management - Supervisor Guidance

Performance Management: Setting Goals, Appraising Performance

Supervisor Guidance

Performance Management is an ongoing process of communication between a supervisor and an employee that occurs throughout the year, in support of accomplishing the strategic objectives of the organization. A formal performance appraisal is an important opportunity to summarize the informal evaluations of the employee's performance over a longer period of time. UC Policy requires that each employee be appraised in writing at least annually.

Performance Management Requirements for CX Staff
(Effective December 13, 2011) 

  • Clerical Unit employees who receive a “needs improvement” rating in any category(ies) of performance that represent at least 51% of her/his job expectations must have been informed of any such deficiencies, including information about how to correct such deficiencies, prior to receiving the annual written appraisal. 

  •  Should an employee choose not to sign the performance appraisal, the supervisor should provide a signed affirmation noting “employee did not sign appraisal” and indicate the date the employee was provided the evaluation.

  • Once the employee has been provided their appraisal, the employee has one week to attach rebuttal information and/or documentation to the appraisal.  The appraisal and rebuttal information is to be reviewed by the department head prior to finalizing the appraisal and sending it to the employee’s personnel file.
  • Within one month after receiving a performance appraisal, an employee may write comments pertaining to his/her appraisal or add relevant materials .  Any such comments or materials shall be attached to the performance appraisal and placed in the employee’s personnel file. 

  • See Article 26 of the CX bargaining unit contract or contact Labor Relations for more information.

Employees are most likely to be successful performers when they clearly understand their assignments, know what level of performance is considered acceptable, and receive consistent feedback. Evaluation of an employee's performance is not just a once-a-year activity, it is an ongoing process.

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Human Resources
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Riverside, CA 92507

Fax: (951) 827-2672