Public Records Requests
GUIDELINES FOR ACCESS TO PUBLIC RECORDS (April 2010)
- Public records maintained by the University of California, Riverside (“UCR”) are available for public access according to the following procedures:
- Requests for inspection or copying of public records:
- Requesters should provide specific information about the records they seek. When a record cannot be identified by name, the requester should attempt to be as specific as possible in describing the record, based on its content. If known, requesters should indicate the office, campus, or the department that created and maintains the records.
- While such a request may be made orally, but UCR strongly encourages written requests (including via email).
- UCR may refuse to disclose any records or portions of records which are exempt from disclosure under the Public Records Act. (See Gov. Code § 6254 et seq.)
- Copies of records that are not exempt from disclosure are available upon pre-payment of the copying costs (25 cents per page). If a requester wishes to inspect the records instead of, or in advance of, requesting copies of the records to be made, such inspection of records will be allowed upon reasonable conditions determined by UCR.
The operational functions of UCR will not be suspended to permit inspection of records during periods in which such records are reasonably required by UCR personnel in the performance of their duties. If the request requires review of numerous records, a mutually agreeable time should be established for the inspection of the records.
Upon either the completion of the inspection or the oral request of UCR personnel, the person conducting the inspection shall relinquish physical possession of the records. Persons inspecting UCR records shall not destroy, mutilate, deface, alter, or remove any such records from UCR. UCR reserves the right to have UCR personnel present during the inspection of records in order to prevent the loss or destruction of records.
Relevant UC Policies and Laws
- Business and Finance Bulletin RMP-8
- Relevant UC Personnel Policies including Academic Personnel Records - Academic Personnel Manual (APM) Section 160 and Staff Personnel Policy Manual (PPSM) Policy 80 as well as relevant provisions in all the Collective Bargaining Agreements.
- Student records – Federal Education Rights and Privacy Act (FERPA)
- Electronic Communications (E-Mail, Internet) - UC Electronic Communications Policy
- Federal Privacy Act (Social Security Number Coverage) (5 U.S.C. Section 552a)
- Disposition Schedule (systemwide)
CAMPUS RESOURCE & CONTACT
Jadie Lee, Information Practice Coordinator
jadie.lee@ucr.edu; ext. 2-3196