University of California, Riverside

Human Resources



UCR Local Procedure 3: Types of Appointments (Contract)


UCR Local Procedures 3: TYPES OF APPOINTMENTS (Contract)
August 1, 2007

  1. RELATED POLICIES AND REFERENCES
    1. Personnel Policy 3 - Types of Appointment
    2. UCR Local Procedure 20 – Recruitment
    3. Contract for Employment (MSP)
    4. Contract for Employment (PSS)
  2. DEFINITION
    Contract Appointment: A contract appointment is an appointment established at a fixed or variable percentage of time for a definite period of time. Terms and conditions of employment are specified in a written employment contract.
  3. ELIGIBLILITY
    Contract appointments may be established:
    1. when the position has special salary requirements (e.g., the salary requirement cannot be accommodated with the current salary structure);
    2. when the position has unique occupational terms and conditions of employment (e.g., a bonus plan tied to outcomes);
    3. when an employment contract is customarily used in the occupation to define the employment relationship (e.g., Coach); or
    4. when the nature of the work is project based, with the position having a pre-established ending date.
  4. PROCEDURES
    1. Initiating a Contract Position
      1. The department head approves a need for a contract position and has the option of forwarding a position description through the organizational unit to Human Resources for classification prior to submitting the contract proposal packet.
      2. The terms and conditions of employment will be only those specified in the employment contract which may include specified personnel policies, special conditions, and specified compensation and benefits, included negotiated compensation arrangements.
      3. The department head forwards the contract appointment proposal packet, consisting of the following documents, to the organizational unit for review and approval:
        1. The (classified or unclassified) position description
        2. The rationale for using a contract appointment
        3. A proposed employment contract outlining the specific terms and conditions of employment
        4. A proposed organization chart
        5. An employee requisition, (recruitment is recommended)
      4. The organizational unit forwards the approved contract appointment proposal packet to Human Resources for review and approval.
      5. Human Resources’ issues a recommendation to the department head and organizational unit.
      6. The employment contract is signed by the employee, the department head and a representative of the organizational unit.
    2. Contract Amendments and Extensions
      All contract amendments and extensions shall be submitted by the department head to the organizational unit and Human Resources for approval.
    3. Terminating a Contract Position
      1. Contracts typically stipulate that an appointment may be terminated at any time by either party, with or without cause, by serving written notice on the other party.
      2. A contract appointment terminates automatically on the expiration date unless prior to the expiration date, the appointment is extended and the contract is renewed in writing.
  5. RESPONSIBILITIES
    1. Department Head
      1. Approves the contract appointment proposal packet.
      2. Submits the contract appointment proposal packet to the organizational unit for review and approval.
      3. Assures that the individual to be appointed to the contract position possesses the essential skills, knowledge and ability to perform the duties of the position.
      4. Signs the contract on behalf of the department and routes it to the organizational unit for signature approval.
      5. Ensures that all documents pertaining to the employee’s contract appointment are maintained in the employee’s personnel file.
    2. Organizational Unit
      1. Designates an organizational unit representative responsible for administering contract appointments and signing the contract on behalf of the organizational unit.
      2. Approves or denies the contract appointment proposal packet.
      3. If approved, submits the contract appointment proposal packet to Human Resources for review and approval.
    3. Human Resources Department
      1. Classifies the position description.
      2. Reviews the contract appointment proposal packet and submits a recommendation to the department head and organizational unit.

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