University of California, Riverside

Human Resources



Holiday Quick Review Guide


Revised 03/04/15

Contract Valid Dates CURRENT UNLESS NOTICE OF CHANGE HAS BEEN PROVIDED TO THE CAMPUS
Link to Policy Absence from Work Policy - 2.210
Eligibility Full-Time Exempt Pay if on pay status in the week in which the holiday falls.
Eligibility Full-Time Non-Exempt Pay if on pay status on their last scheduled workday before and on their first scheduled workday following the holiday. No pay if Holiday is immediately preceded by or followed by an unauthorized, unpaid absence or a disciplinary suspension.
Eligibility Part-Time

1) - Non-Exempt: Pay proportionally (to the % of time on pay status) if on pay status at least 50% of the time during the month, excluding holiday hours.

50-56% - 4 hours

57-68% - 5 hours

69-80% - 6 hours

81-93% - 7 hours

94-100% - 8 hours

2) - Exempt: Pay proportionally to the % of appointment

New Appointment Full-Time ONLY Applicable to full-time employees only: Pay when holiday immediately precedes the appointment date, if the holiday is the 1st working day of the Month
Separating Employee Full-Time ONLY Applicable to full-time employees only: Pay when holiday immediately follows their last day of work if the holiday is the last working day of the Month
Other

1) - Pay if on an approved Leave or a temporary layoff of not more than 20 calendar days, including Holidays during the month the holiday falls in.

2) - Pay or provide another day off to Full-Time employees whose regular day off falls on a holiday.

3) - Pay the same number of holidays/hours of holiday pay to employees working a full-time alternate work schedule.

Compensation Holidays Worked Non-Exempt

1) - Pay (for all hours worked), premium-time to employees working on December 25 & straight-time for all other holidays, plus straight-time holiday pay or comp. time off (not applicable to Police Officers, Sergeants, or Lieutenants).

2) - An employee scheduled to work a holiday and is sick on that day shall only be paid holiday pay.

Contract Valid Dates Expired 9/30/2008
Link to Contract / Policy / Procedure Article 09.pdf
Eligibility Full-Time Exempt N/A
Eligibility Full-Time Non-Exempt Pay if on pay status at least 50%, excluding holiday hours during the month the holiday falls in and be on pay status on their last scheduled workday before and on their first scheduled workday following the holiday. No pay if holiday is preceded or followed by an unauthorized, unpaid absence or a disciplinary suspension.
Eligibility Part-Time

Pay proportionally (to the % of time on pay status), if on pay status at least 50% of the time during the month, excluding holiday hours.

50-56% - 4 hours

57-68% - 5 hours

69-80% - 6 hours

81-93% - 7 hours

94-100% - 8 hours

New Appointment Full-Time ONLY Pay when holiday immediately precedes the appointment date, if the holiday is the 1st working day of the Month
Separating Employee Full-Time ONLY Pay when Holiday immediately follows their last day of work if the Holiday is the last working day of the Month
Other Pay if on approved Leave without pay or temporary layoff for a period of not more than 20 calendar days, including holidays during the month the holiday falls in.
Compensation Holidays Worked Non-Exempt

1) - Pay (for all hours worked), premium-time to employees working on the last Monday in May, the Fourth of July, Labor Day, Thanksgiving Day, December 25, and New Years Day & straight-time for all other holidays, plus straight-time holiday pay.

2) - Full-Time employees may be required to work their normally scheduled # of workdays, excluding the holiday(s), at the straight time rate during weeks in which a holiday(s) occurs. If an employee is required to work his/her scheduled # of days during 4 or more holiday weeks in a calendar year, the holiday hours in the 4th holiday week & beyond shall be counted as hours worked.

3) - Major holidays are designated as the 2-day holiday period for Thanksgiving, December 25 & January 1. Each employee shall be granted 1 of those 2-day periods regardless of the dates on which the University celebrates those holidays (does not apply to employees who only cover weekends or holiday schedules).

Contract Valid Dates Expires 9/30/12
Link to Contract / Policy / Procedure  Article 11.pdf
Eligibility Full-Time Exempt N/A
Eligibility Full-Time Non-Exempt Pay if on pay status on their last scheduled workday before and on their first scheduled workday following the holiday. No pay if holiday is preceded or followed by an unauthorized, unpaid absence or a disciplinary suspension.
Eligibility Part-Time

Pay proportionally (to the % of time on pay status), if on pay status at least 50% of the time during the month, excluding holiday hours.

50-56% - 4 hours

57-68% - 5 hours

69-80% - 6 hours

81-93% - 7 hours

94-100% - 8 hours

New Appointment Full-Time ONLY Not Addressed in Contract, Contact Human Resources
Separating Employee Full-Time ONLY Not Addressed in Contract, Contact Human Resources
Other

Pay if on approved Leave without pay or temporary layoff for a period of not more than 20 calendar days, including holidays during the month the holiday falls in.

Compensation Holidays Worked Non-Exempt

1) - Pay (for all hours worked), premium-time to employees working on Memorial Day, the Fourth of July, Labor Day, Thanksgiving Day, December 25, and New Years Day & straight-time for all other Holidays, plus straight-time Holiday pay (or at University discretion full-time employees may be granted 8 hours comp. time).

2) - Major holidays are designated Thanksgiving, Christmas & New Year's Day. Each employee shall be granted 1 major holiday regardless of the dates on which the University celebrates those holidays.

Contract Valid Dates Expires 6/30/11
Link to Contract / Policy / Procedure Article 10.pdf
Eligibility Full-Time Exempt Pay if on pay status in the week in which the holiday falls.
Eligibility Full-Time Non-Exempt Pay if on pay status on their last scheduled workday before and on their first scheduled workday following the holiday. No pay if Holiday is immediately preceded by or followed by an unauthorized, unpaid absence or a disciplinary suspension.
Eligibility Part-Time

Pay proportionally (to appointment time), if on pay status at least 50% of the time during the month, excluding holiday hours.

50-56% - 4 hours

57-68% - 5 hours

69-80% - 6 hours

81-93% - 7 hours

94-100% - 8 hours

New Appointment Full-Time ONLY Not Addressed in Contract, Contact Human Resources
Separating Employee Full-Time ONLY Not Addressed in Contract, Contact Human Resources
Other

Pay if on a temporary layoff of not more than 20 calendar days, including holidays during the month the holiday falls in.

Compensation Holidays Worked Non-Exempt

1) - Pay (for all hours worked), premium-time to employees working on Memorial Day, the Fourth of July, Labor Day, Thanksgiving Day, December 25, and New Years Day & straight-time for all other holidays, plus straight-time holiday pay.

2) - Exempt employees shall be paid straight time for all holidays worked, plus straight-time holiday pay or comp. time off.

Contract Valid Dates Expires 9/30/11
Link to Contract / Policy / Procedure Article 12.pdf
Eligibility Full-Time Exempt N/A
Eligibility Full-Time Non-Exempt Pay if on pay status on their last scheduled workday before and on their first scheduled workday following the holiday. No pay if Holiday is immediately preceded by or followed by an unauthorized, unpaid absence or a disciplinary suspension.
Eligibility Part-Time

Pay proportionally (to appointment time), if on pay status at least 50% of the time during the month, excluding holiday hours.

50-56% - 4 hours

57-68% - 5 hours

69-80% - 6 hours

81-93% - 7 hours

94-100% - 8 hours

New Appointment Full-Time ONLY Applicable to full-time career employees only: Pay when holiday immediately precedes the appointment date, if the Holiday is the 1st working day of the Month.
Separating Employee Full-Time ONLY Applicable to full-time career employees only: Pay when holiday immediately follows their last day of work if the Holiday is the last working day of the Month
Other

Pay if on approved Leave without pay or temporary layoff for a period of not more than 20 calendar days, including holidays during the month the holiday falls in.

Compensation Holidays Worked Non-Exempt

Pay straight-time for all hours worked on all holidays, plus straight-time holiday pay or comp. time off.

Contract Valid Dates Expires 9/30/2010
Link to Contract / Policy / Procedure Article 18.pdf
Eligibility Full-Time Exempt N/A
Eligibility Full-Time Non-Exempt Pay if on pay status on their last scheduled workday before and on their first scheduled workday following the holiday. No pay if Holiday is immediately preceded by or followed by an unauthorized, unpaid absence or a disciplinary suspension.
Eligibility Part-Time

Pay proportionally (to the % of time on pay status) if on pay status at least 50% of the time during the month, excluding holiday hours.

50-56% - 4 hours

57-68% - 5 hours

69-80% - 6 hours

81-93% - 7 hours

94-100% - 8 hours

New Appointment Full-Time ONLY Not Addressed in Contract, Contact Human Resources
Separating Employee Full-Time ONLY Not Addressed in Contract, Contact Human Resources
Other

Pay if on a temporary layoff of not more than 20 calendar days, including Holidays during the month the Holiday falls in.

Compensation Holidays Worked Non-Exempt

1) - Pay (for all hours worked), premium-time to employees working on Memorial Day, the Fourth of July, Labor Day, Thanksgiving Day, December 24 & 25, New Years Day & Martin Luther King Jr. Day & straight-time for all other Holidays, plus straight-time Holiday pay or comp. time off).

2) - An employee scheduled to work a Holiday and is sick on that day shall be paid sick pay & holiday pay.

Contract Valid Dates Expires 6/30/2011
Link to Contract / Policy / Procedure Article 17.pdf
Eligibility Full-Time Exempt N/A
Eligibility Full-Time Non-Exempt Pay 8 hours holiday pay, regardless of schedule (e.g., 8 hours, 10 hours, 12 hours) if on pay status on their last scheduled workday before and on their first scheduled workday following the holiday. No pay if Holiday is immediately preceded by or followed by an unauthorized absence.
Eligibility Part-Time

Pay proportionally (to the % of time on pay status), if on pay status at least 50% of the time during the month, excluding holiday hours.

50-56% - 4 hours

57-68% - 5 hours

69-80% - 6 hours

81-93% - 7 hours

94-100% - 8 hours

New Appointment Full-Time ONLY Not Addressed in Contract, Contact Human Resources
Separating Employee Full-Time ONLY Not Addressed in Contract, Contact Human Resources
Other

1) -Pay if on a temporary layoff of not more than 20 calendar days, including Holidays during the month the Holiday falls in.

2) - Officers shall be allowed to use accrued holiday bank, vacation or comp. time to make up the difference between holiday pay hours received for the holiday and their assigned schedule of hours for the day (e.g., 8 hours holiday pay vs. 12 hour scheduled shift = 4 hour differential).

Compensation Holidays Worked Non-Exempt

Pay straight-time for all hours worked on all holidays, plus straight-time holiday compensation shall be credited to the Officer's holiday bank as of the date of the holiday (Refer to PA contract or HR for Holiday Bank Time Information).

Contract Valid Dates Expired 6/30/08
Link to Contract / Policy / Procedure Article 12
Eligibility Full-Time Exempt Pay if on pay status in the week in which the Holiday falls
Eligibility Full-Time Non-Exempt Pay 8 hours if on pay status at least 50%, excluding holiday hours and worked on their last scheduled workday before and on their first scheduled workday following the holiday. No pay if holiday preceded or followed by an unauthorized, unpaid absence or a disciplinary suspension.
Eligibility Part-Time

Pay proportionally (to the % of time on pay status), if on pay status at least 50% of the time during the month, excluding holiday hours.

50-56% - 4 hours

57-68% - 5 hours

69-80% - 6 hours

81-93% - 7 hours

94-100% - 8 hours

New Appointment Full-Time ONLY Pay when Holiday immediately precedes the appointment date, if the Holiday is the 1st working day of the Month
Separating Employee Full-Time ONLY Pay when Holiday immediately follows their last day of work if the Holiday is the last working day of the Month
Other

1) - Pay if on approved Leave without pay or temporary layoff for a period of not more than 20 calendar days, including holidays during the month the Holiday falls in.

2) - All Full-Time employees on an alternate work schedule who are normally scheduled to work more than 8 hours on the day on which the holiday is observed shall be allowed to make up the difference between the 8 hours of holiday pay & their normally scheduled hours by using vacation or comp. time or, under University discretion, by working additional straight time hours.

Compensation Holidays Worked Non-Exempt

1) - Pay (for all hours worked), premium-time to non-exempt employees working on the last Monday in May, the Fourth of July, Labor Day, Thanksgiving Day, December 25, and New Years Day & straight-time for all other Holidays, plus comp. time off or straight-time holiday pay.

2) - Full-Time employees may be required to work their normally scheduled # of workdays, excluding the holiday(s), at the straight time rate during weeks in which a holiday(s) occurs. If an employee is required to work his/her scheduled # of days during 4 or more holiday weeks in a calendar year, the holiday hours in the 4th holiday week & beyond shall be counted as hours worked.

3) - Major holidays are designated as the 2-day holiday period for Thanksgiving, December 25 & January 1. Each employee shall be granted 1 of those 2-day periods regardless of the dates on which the University celebrates those holidays (does not apply to employees who only cover weekends or holiday schedules).

Contract Valid Dates Expires 1/31/13
Link to Contract / Policy / Procedure Article 11.pdf
Eligibility Full-Time Exempt N/A
Eligibility Full-Time Non-Exempt Pay if on pay status on their last scheduled workday before and on their first scheduled workday following the holiday. No pay if holiday is immediately preceded by, occurs during or followed by an unauthorized, unpaid absence or a disciplinary suspension.
Eligibility Part-Time

Pay proportionally (to the % of time on pay status), if on pay status at least 50% of the time during the month, excluding Holiday hours.

50-56% - 4 hours

57-68% - 5 hours

69-80% - 6 hours

81-93% - 7 hours

94-100% - 8 hours

New Appointment Full-Time ONLY Not Addressed in Contract, Contact Human Resources
Separating Employee Full-Time ONLY Not Addressed in Contract, Contact Human Resources
Other

Pay if on approved Leave without pay or temporary layoff for a period of not more than 20 calendar days, including holidays during the month the holiday falls in.

Compensation Holidays Worked Non-Exempt

1) - Pay (for all hours worked), premium-time to employees working on the last Monday in May, the Fourth of July, Labor Day, Thanksgiving Day, December 25, and New Years Day & straight-time for all other Holidays, plus straight-time Holiday pay or comp. time off.

2) - Major holidays are designated Thanksgiving, Christmas & New Year's Day. Each employee shall be granted 1 major holiday regardless of the dates on which the University celebrates those holidays.

Contract Valid Dates Expired 6/30/08
Link to Contract / Policy / Procedure Article 12
Eligibility Full-Time Exempt Pay if on pay status in the week in which the Holiday falls
Eligibility Full-Time Non-Exempt Pay 8 hours if on pay status at least 50%, excluding Holiday hours and worked on their last scheduled workday before and on their first scheduled workday following the holiday. No pay if Holiday preceded or followed by an unauthorized, unpaid absence or a disciplinary suspension.
Eligibility Part-Time

Pay proportionally (to the % of time on pay status), if on pay status at least 50% of the time during the month, excluding holiday hours.

50-56% - 4 hours

57-68% - 5 hours

69-80% - 6 hours

81-93% - 7 hours

94-100% - 8 hours

New Appointment Full-Time ONLY Pay when holiday immediately precedes the appointment date, if the holiday is the 1st working day of the Month
Separating Employee Full-Time ONLY Pay when holiday immediately follows their last day of work if the holiday is the last working day of the Month
Other

1) - Pay if on approved Leave without pay or temporary layoff for a period of not more than 20 calendar days, including holidays during the month the holiday falls in.

2) - All Full-Time employees on an alternate work schedule who are normally scheduled to work more than 8 hours on the day on which the holiday is observed shall be allowed to make up the pay difference between the 8 hours of holiday & their normally scheduled hours by using vacation or comp. time or, under University discretion, by working additional straight time hours.

Compensation Holidays Worked Non-Exempt

1) - Pay (for all hours worked), premium-time to non-exempt employees working on the last Monday in May, the Fourth of July, Labor Day, Thanksgiving Day, December 25, and New Years Day & straight-time for all other Holidays, plus comp. time off or straight-time holiday pay.

2) - Full-Time employees may be required to work their normally scheduled # of workdays, excluding the holiday(s), at the straight time rate during weeks in which a holiday(s) occurs. If an employee is required to work his/her scheduled # of days during 4 or more holiday weeks in a calendar year, the holiday hours in the 4th holiday week & beyond shall be counted as hours worked.

3) - Major holidays are designated as the 2-day holiday period for Thanksgiving, December 25 & January 1. Each employee shall be granted 1 of those 2-day periods regardless of the dates on which the University celebrates those holidays (does not apply to employees who only cover weekends or holiday schedules).

More Information

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Tel: (951) 827-1012

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Human Resources
1201 University Ave., Suite 208
Riverside, CA 92507

Tel: (951) 827-5588
Fax: (951) 827-2672

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