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HR Monthly Digest

Emergency Support for UCR Employees Impacted by the Wildfires

The recent California wildfires have impacted many in our campus community. Help is available to all those affected, those who have been evacuated from their homes, and/or have lost their homes or possessions.


Provisions are in place to address situations where employees are unable to complete their regular work schedule due to the fires. Supervisors and managers are encouraged to provide maximum flexibility when considering employee requests including identifying short-term options for telecommuting, alternate work schedule and applicable leaves to provide care for family members directly impacted by the fires. For guidance, please refer to the UCR Administrative Leave policy on the HR web page: PPSM/Corresponding Local Procedures/Guidance webpage – Administrative Leave (UCR).

We would also like to provide information regarding UC and community resources available to UCR faculty and staff impacted by these wildfires.
UC Resources
Emotional Health Support

There are a number of options available to those who need emotional support coping with stress and loss caused by the wildfires. The UCR Faculty and Staff Assistance Program offers counseling and other services; for more information, faculty and staff should visit the UCR Faculty and Staff Assistance Program website or call (951) 781-0510 or (800) 266-0510. You may also call your behavioral health plan for a referral.

Optum Behavioral Health is offering a free emotional-support help line for those affected, regardless of plan membership. The toll-free number (866-342-6892) will be open 24 hours a day, seven days a week, for as long as necessary. Callers may also receive referrals to community resources to help them with specific concerns, including financial and legal matters.

Accessing Retirement Savings for Emergency Expenses

If you or a family member live or work in one of the areas devastated by California wildfires, you may be able to use some of your UC 403(b) or 457(b) Plan funds to help you with expenses and rebuilding. Please contact Fidelity Retirement Services at 866-682-7787 regarding relaxed rules for loans and hardship withdrawals for employer-sponsored retirement savings plans like UC’s.

Please refer to the Summary Plan Descriptions, or contact Fidelity, to learn more about standard loan and hardship distributions available under the 403(b) PlanPDF and unforeseeable emergency withdrawals under the 457(b) PlanPDF.

Replacing Lost Prescriptions

If you have lost an essential prescription medication in the fire, you or your pharmacy may call your pharmacy benefits administrator and request an emergency supply. You may also request a change of address for your home delivery, or a transfer to pick up your prescription at a network pharmacy.

Seeking Medical, Dental or Vision Care

If your medical facility is closed due to the fires, or if you have left the area and are unable to see your usual medical or dental provider, please call your plan’s customer service representative for help finding a provider near you.

Any active VSP member in need of eye care and/or replacement glasses due to the wildfires can call VSP Member Services at 800-877-7195 and have their VSP benefits reinstated regardless of eligibility.

Claims for Loss of Life or Property, Disability

UC faculty or staff who have an auto, homeowner or renter’s policy with California Casualty and have been forced to evacuate their home, suffered smoke damage, or suffered other fire related damage, please call 800-800-9410. Press 4 when prompted or remain on the line to be transferred to a claims specialist who will quickly assist you.

If you are a UC employee impacted by the fires and you have a current disability claim, Lincoln Financial (formerly Liberty Mutual) will support you by:

  • Exercising leniency with regard to providing notice of loss, proof of loss, medical record due dates, and appeal deadlines
  • Accepting a verbal change-of-address (with appropriate information to establish identity)
  • Offering option to activate direct deposit for short-term disability
  • Waiving the 10-day waiting period for stop payment procedures and reissuance of benefits

Lincoln Financial will send a special email message to claimants (who have provided an email address) covering the above information and providing alternate contact information.

Prudential stands ready to assist with any life or AD&D claim issues that might need special handling of any kind.

Contact Information for UC Plans

To access contact information for UC Benefit Plans, including medical, behavioral health, dental and other plans, please visit the UCNet Plan Contacts web page.

Community Resources

The Inland Empire Chapter of United Way – launched a general relief fund for victims of the fire. For more information or to make a donation call (951) 697-4700 or visit their website https://www.uwiv.org/holy-fire.

The American Red Cross – if your residence was damaged by the fire and you are unable to return to your home, please call (888) 831-0031 and an American Red Cross caseworker will provide you with assistance.

Shelter for Pets - Western Riverside Animal Control is accepting all pets. For more information or to make a donation (e.g., canned/wet food for dogs and cats, reptile food), call (951) 958-7387 or visit https://www.rcdas.org/index.php/shelters/western-riverside.

For more information on available resources, call 211.

Contact

Questions related to this communication should be directed to the HR Emergency Program Coordinator, Alex Najera, alex.najera@ucr.edu.

Employee Comment Period - Proposed Revisions to Personnel Policy for Staff Members (PPSM)-30: Compensation

The Office of the President has proposed a revision to PPSM 30: Compensation. The proposed policy revision will remove the annual salary increase limit from Section III. B.4 of the policy, which states “an employee’s total salary increase in a single fiscal year cannot exceed 25 percent of base salary.” The proposed revision is in support of the University’s commitment to pay equity and in the spirit of Assembly Bill 168.

 A redline copy of the proposed policy is available on the UCnet website: https://ucnet.universityofcalifornia.edu/tools-and-services/administrators/policies/proposed/ppsm-30.html

Employees covered by this proposed policy who wish to provide comments may contact Mary White at extension 2-2622 or send an email to hrpolicy@ucr.edu by Monday, September 10.

2018-19 UCR Merit Increases

UCR will implement a 3% merit based salary program for non-represented staff for FY2018-19. Increases will be retroactively effective to July 1, 2018 for monthly and biweekly paid staff. The anticipated payout date reflecting this merit increase is August 22nd for biweekly paid staff and August 31st for monthly paid staff.

In President Napolitano’s communication to UC Chancellors regarding this year’s salary program, she continues to emphasize that salary increases must be based on individual performance and contribution. UCR has been working to create a consistent culture across the campus that provides merit based pay as a mechanism to recognize and incentivize excellent performance and contributions. Based on input from campus workgroups, we have continued to refine our performance appraisal rating process to measure performance against objective behavioral standards and achievement of pre-established goals. Each organizational unit has been asked to calibrate performance ratings for consistent application, in order to recognize and reward truly exceptional work.

For more specific instructions regarding this year's implementation, please review the Merit Program Instructions to Organizational Units.

Updated - Supplement to Military Pay Policy

On July 1, 2018, the University of California, Office of the President updated the Supplement to Military Pay policy. The revision includes additions/update of existing policy language including definitions, compensation, duration, procedures and clarification of existing benefits language.

You can view the updated policy as follows: Supplement to Military Pay policy, UC Policies and UCR Local Procedures webpage, or the UC Presidential Policies webpage.

Supreme Court Ruling – Janus case

On June, 27, 2018, the Supreme Court ruled that it is unconstitutional for unions that represent government employees to collect what are known as “agency fees” from nonmembers. As a result of the Supreme Court ruling, UC will no longer deduct agency fees from the paychecks of union nonmembers.

For more information on the ruling and the impact to UC union non-members, please read the communication from Peter Chester, Executive Director, UC Systemwide Labor Relations as well as the attached FAQs. A Spanish version of the letter and FAQs are also provided.

If you have any questions regarding this message, please contact the Office of Employee and Labor Relations at 2-3641.

Janus Decision Communication | Janus Decision Communication - Spanish

Janus Decision FAQs | Janus Decision FAQs - Spanish

Updated PPSM-82: Conflict of Interest

The Personnel Policies for Staff Members (PPSM)-82: Conflict of Interest policy has been updated.

The policy links were updated due to the rescission of BFB G-39, which was a list of University Conflict of Interest policies and is now known as the Compendium of Conflict of Interest and Integrity Policies - Guidance. The policy is available on the HR Personnel Policies and Local Procedures website page for you to use as a source of information. If you have questions regarding PPSM-82, please send an email to hrpolicy@ucr.edu.

Rescission of Two Financial Accounting Policies

The University of California, Office of the President rescinded Financial Accounting Policies BFB-BUS-34 Securing the Services of Independent Consultants, and BFB-BUS-77 Independent Contractor Guidelines. All the relevant and applicable procurement languages from these two policies have been incorporated into the recently revised BFB-BUS-43 Purchases of Goods and Services, Supply Chain Management.

IRS rules regarding the classification of an employee versus an independent contractor formerly contained in BUS-77 is retained, revised, and included as Exhibits in the newly adopted Independent Contractor Guidelines that address federal tax compliance only.

New California Law AB 168 Prohibits Salary History Inquiries

On October 12, 2017, Governor Brown signed into law AB-168 a state-wide ban on employer inquiries into an applicant's salary history. The legislation, which became effective on January 1, 2018, is intended to address inequity in pay practices based on gender and other protected class designations such as race, age and disability. The regulations include the following:

  • Prohibit an employer from relying on salary history information of an applicant for employment as a factor in determining whether to offer employment to an applicant or what salary to offer an applicant.
  • Prohibit an employer orally or in writing, personally or through an agent, from seeking salary history information, including compensation and benefits, about an applicant for employment.
  • An employer must provide the pay scale for a position to an applicant applying for employment upon reasonable request.
How does this new law affect UC?
  • At UCR, questions regarding prior salary have been removed from the employment history section of the employment application in iRecruit. 
  • Salary history will also be suppressed on applications completed prior to December 29, 2017 however, if that historical data is needed for audit purposes, it will be retrievable by Information Technology Solutions (ITS). 
  • Please modify any pre-screening or interview documents you are currently using which contain any questions regarding an applicant’s salary history (including benefits and other compensation) by removing the question(s) or change to inquire about the applicant’s desired salary: “What are your salary expectations for this position?”.

While AB 168 does not apply to applicants whose pay history may be publicly available under federal or state law through, for example California’s Public Records Act or the federal Freedom of Information Act, employers are prohibited from relying solely on prior salary information to justify any disparity in compensation.

How should pay be determined in the absence of prior salary information?

Determining where an applicant should fall within the salary range should be based on their education and experience beyond the minimum qualifications for the role as well as the candidate’s skills, knowledge and abilities to perform the essential functions of the job.  These can be obtained by utilizing behavioral interview questions to ensure that candidates possess the knowledge, skills and abilities to successfully carry out the responsibilities of the position.

For assistance in developing behavioral interview questions, please contact your Talent Acquisition Representative in Central Human Resources.  Once a candidate has been selected for hire, offers can be formulated utilizing the guidance contained in UCR Local Procedure for PPSM 30 and the associated Compensation Calculator.  For additional guidance, you may also reach out to your assigned Total Compensation consultant in Central Human Resources.     

If you have questions, please contact Quincy Kinsey, Director of Talent Acquisition at (951) 827-3127 or by email at quincy.kinsey@ucr.edu.

Assembly Bill 168 - UC Updates - February 2018

In support of the University's decision to comply with Assembly Bill 168 (AB 168) as it pertains to staff hiring, Systemwide HR published guidance and information about the law as well as an implementation toolkit on the Systemwide HR webpage. The updates apply to SMG, MSP, PSS, Union and Non-Union staff. For a list of resources or additional information, visit the Systemwide HR webpage.

The University of California adjusted policies and practices to fully implement the changes. For more information on AB-168 click here.

News Archive

Organizational Charts

Human Resources is responsible for managing the overall Organizational Chart process for the UCR campus. This includes providing a web location where the most up-to-date, standardized campus organizational charts can be found.  In addition, the process for submitting changes or updating Organizational Charts is provided.

Organizational Chart Change Request

If you would like to make a change or update your Organizational Chart, please visit the UCR Organizational Charts Change Request page. This page contains the information needed to assist you in processing your change request.

Campus Organizational Charts

Name

Title

Telephone

Email

Jadie Lee

Associate Vice Chancellor (951)
827-3196  
jadie.lee@ucr.edu
Judy Abbey

Executive Assistant

(951)
827-5080
judith.abbey@ucr.edu

Equal Employment & Affirmative Action

Nicole Butts Director of Equal Employment and Affirmative Action (951)
827-2673
nicole.butts@ucr.edu
Angela Walker Administrative Assistant

(951)
827-5604

angela.walker@ucr.edu
Alexia Whitaker Equal Employment & Affirmative Action Compliance Specialist (951)
827-5276
alexia.whitaker@ucr.edu
Brandon Thomas Equal Employment & Affirmative Action Compliance Specialist

 (951)
827-4703

brandon.thomas@ucr.edu
Willis Harris EEO Generalist & Diversity Coordinator

(951)
827-9190

willis.harris@ucr.edu
Olga Snopok Equal Employment & Affirmative Action Data Analyst

(951)
827-7431

olga.snopok@ucr.edu

Benefits

John-Stephen Henderson Director of Compensation and Benefits (951)
827-2256
john.henderson@ucr.edu
Tina Rodriguez Benefits Lead (951)
827-5086
tina.rodriguez@ucr.edu
Ranada Palmer Health Care Facilitator (951)
827-2636
ranada.palmer@ucr.edu
Kimberly Grossmann Administrative Assistant Confidential (951)
827-3577
kimberly.grossmann@ucr.edu

Total Compensation

John-Stephen Henderson Director of Compensation and Benefits (951)
827-2256
  john.henderson@ucr.edu
Scott Biggerstaff Compensation Analyst (951)
827-1441

scott.biggerstaff@ucr.edu

Deborah Page Compensation Analyst (951) 827-3128

deborah.page@ucr.edu

Jennifer Poliakon Compensation Analyst (951)
827-4720

jennifer.poliakon@ucr.edu

Kimberly Grossmann Administrative Assistant Confidential (951)
827-3577

kimberly.grossmann@ucr.edu

Disability Management

Demetrius Patrick Disability Management Coordinator (951)
827-2561
demetrius.patrick@ucr.edu

Employee & Labor Relations

Alex Najera

Director of Employee & Labor Relations

(951)
827-4721
alex.najera@ucr.edu
Paul Wood

Employee & Labor Relations Representative

(951)
827-5092
paul.wood@ucr.edu
Kristin Branson Employee & Labor Relations Representative (951)
827-5091
kristin.branson@ucr.edu
Lisa Dye Employee & Labor Relations Representative (951)
827-4998
lisa.dye@ucr.edu
Karen Logue Employee & labor Relations Representative (951)
827-5272
karen.logue@ucr.edu
Michael Duenas Employee & labor Relations Representative (951)
827-1414
michael.duenas@ucr.edu
Mariela Bridges Administrative Assistant Confidential (951)
827-3641
mariela.bridges@ucr.edu

Ergonomics

Clyde Blackwelder

Ergonomist

(951)
827-3010

clyde.blackwelder@ucr.edu

Policy & Communications

Mary White Principal HR Policy & Communication Analyst (951)
827-2622
mary.white@ucr.edu
Jorge Sanchez HR Data, Program & Communications Specialist (951)
827-3195
jorge.sanchez@ucr.edu

Employee and Organizational Development

Vacant

Director of Employee & Organizational Development (951)
TBD
 

Seana Nunez-Grider

Trainer (951)
827-1442
seana.nunez@ucr.edu

Michelle Elrod

Principal Learning & Development Consultant (951)
827-1399
michelle.elrod@ucr.edu

Marilyn Parker

LMS Administrator (951)
827-7395
marilyn.parker@ucr.edu

Yvonne Yanes

Administrative Assistant Confidential (951)
827-4794
 yvonne.yanes@ucr.edu

Talent Acquisition & Diversity Outreach

Quincy Kinsey Director of Talent Acquisition & Diversity Outreach (951)
827-3127
quincy.kinsey@ucr.edu
Vacant Employment Representative    
Emma Geach Employment Representative

(951)
827-3575

emma.geach@ucr.edu
Paul Pena Employment Representative

(951)
827-1430

paul.pena@ucr.edu

 UCPath

Heidie Rhodes UCPath HR Implementation Manager (951)
827-2463
heidie.rhodes@ucr.edu
Rebecca Hutchins HR Project Lead (951)
827-2621
rebecca.hutchins@ucr.edu
Puja Pannu UCPath Communication Lead (951)
827-5076
puja.pathak@ucr.edu
Paul Pena UCPath Recruitment Coordinator (951)
827-1430
paul.pena@ucr.edu
Lora Lopez Organizational Change Liaison

(951)
827-7529

lora.lopez@ucr.edu
Shannon Minter Principal HR Business Analyst

(951)
827-2620

shannon.minter@ucr.edu
Kathleen Cool UCPath Principal Trainer

(951)
827-7528

kathleen.cool@ucr.edu
Lorena Velasquez UCPath SME

(951)
827-7507

lorena.velasquez@ucr.edu

Return to Work

Demetrius Patrick Return to Work Coordinator

(951)
827-2561

 demetrius.patrick@ucr.edu

Wellness

Julie Chobdee Benefits Analyst - Wellness (951)
827-1488
julie.chobdee@ucr.edu
Nicole Vargas Wellness Program Specialist (951)
827-5082
nicole.vargas@ucr.edu

WorkStrong

Ed Marchall Occupational Wellness Specialist (951)
827-5106
edward.marchall@ucr.edu

Workplace Health & Wellness

Demetrius Patrick Workplace Health & Wellness Manager (951)
827-2561
demetrius.patrick@ucr.edu
Julie Chobdee Benefits Analyst - Wellness (951)
827-1488
julie.chobdee@ucr.edu
Clyde Blackwelder Ergonomist (951)
827-3010
clyde.blackwelder@ucr.edu
Nicole Collins Wellness Program Specialist (951)
827-5082
nicole.collins@ucr.edu
Ed Marchall Occupational Wellness Specialist

(951) 
827-5106

edward.marchall@ucr.edu
Demetrius Patrick Return to Work Coordinator (951)
827-2561
demetrius.patrick@ucr.edu
Kathy Mosley Administrative Assistant Confidential (951)
827-2336
kathy.mosley@ucr.edu

Other

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General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

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Department Information

Human Resources
1201 University Ave., Suite 208
Riverside, CA 92507

Tel: (951) 827-5588
Fax: (951) 827-2672

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